Administrative Assistant II

Cambridge, MA

12 Months contract

Pay Rate : $25-35 / hr on w2

This is an onsite position

Shift 1st, 9-5

• Role is fully onsite
• Local candidates only
• Paid parking is required at this site
• Role will support 4-5 Managers / Executives Must have :
• HS Diploma 5 years of experience / BS Degree 3 years of experience
• Experience supporting senior-level business leaders
• Strong follow through skills, ability to take initiative
• Previous experience with auditing
• Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others) MS Teams or Zoom
• Previous project experience, coordination or assisting with projects (ex : edit policy documents, format, design and structure existing documents;

review and track invoices; design power points for meetings)

• Strong Power point experience, creation and editing
• Detailed orientated, experience with reviewing content and policy documents
• Enthusiastic, team player Nice to Have :
• Experience in previous Pharma or biotech environment

Job Description :

• Provide general administrative support to one or more managers.
• Provide administrative support requiring a complete knowledge of department functions.
• Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information.
• Assist in special projects as assigned.
• Recommends improvements on administrative procedures and implements changes.
• Responsible for organization and maintenance of department filing system including potentially confidential data.
• Ensure department supplies needs are met.
• Manage department communication for manager(s) including mail and email.
• Respond to various inquiries for information according to general guidelines.
• Coordinate meetings, maintains calendars, makes travel arrangements, etc.
• May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.
• May provide guidance and training to less experienced administrative staff.
• Contacts are frequent with individuals representing other departments, and / or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.
• Demonstrate ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.
• Generally receive no instructions on routine assignments while under limited supervision. Receive general instructions on new work, which is generally reviewed upon completion.

Basic Qualifications :

• High School Diploma or GED and 5 year's administrative experience
• Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)

Preferred Qualifications

• Bachelor’s Degree strongly preferred or Secretarial Certificate
• Experience with SharePoint content administration
• Experience supporting senior-level business leaders in a pharma or biotech environment
• Experience in audit
• Familiarity with pharma industry and Business organization in particular
• Excellent verbal and written communication skills
• Ability to prioritize effectively
• Ability to navigate organization with minimal direction, in support of completing task
• Strong initiative, tact, communication, and interpersonal skills a must
• Organized and committed

Last updated : 2024-05-17