4 Infrastructure Portfolio Administrative Assistant Jobs in Norfolk, VA
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Enterpryze Consulting Ltd. is Hiring an Infrastructure Portfolio Administrative Assistant Near Norfolk, VA
Infrastructure Portfolio Administrative Assistant
EXPERIENCE AND EDUCATION:
Essential Qualifications/Experience:
· Demonstrable working knowledge/experience in the field of supporting Programme/Project Management
· Demonstrable working knowledge/experience in the field of multinational organizations
· Experience in administrative assistance in a Portfolio, Programme and Project Management environment
· Experience with public sector office environments
· Experience with private sector office environments
DUTIES/ROLE:
· Support the MSIF PDs/Ps and the Branch Head in maintaining a comprehensive knowledge and oversight over the planning and execution of all Programmes and Projects throughout the Infrastructure Portfolio
· Support the Branch by providing a Secretariat function, regarding all key stakeholder engagement with ACO, Nations and NATO HQ, helping to liaise and facilitate information flow/exchange with appropriate counterparts throughout the Alliance
· Support cross-functional administration regarding MSIF Infrastructure Programmes and ACT processes and procedures
· IKM – support and manage an effective and efficient Branch IKM (Share Point, EDMS, TRANSNET, mailboxes) to enable full and timely accessibility to all relevant Management and Governance documents
· Enable induction of new staff members (course/training coordination, IT account/access/equipment coordination
· Support to management and administration of Branch-related meetings (Branch/ Programme/ Portfolio/ Budget)
· Support to Branch Tasker Tracker requirements
· Support to the Investment Committee staffing process
· Support to Programmes (Configuration/administration of key Programme documents)
· Support to the preparation and administration (including ACT and Host Nation coordination) of the Annual NATO Infrastructure Conference for all NATO Member Nations (~200 PAX)
· Support in engagement & communication to the broader NATO Infrastructure Community of Interest throughout the year (in between conferences)
· Support in the creation of MS-Office products for internal and external reporting
· Other administrative tasks as required
· Coordinate and contribute to the activities of MSIF Infrastructure PDs/PCs
· Support Branch and COTR(s) in CTR administration
· Performs additional tasks as required by the COTR related to the LABOR category
Job Summary
Full Time
$41k-52k (estimate)
12/09/2023
05/01/2024
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