Ecolab, the global leader in premium cleaning, sanitizing and maintenance products and services for the hospitality, institutional and industrial markets is seeking an experienced, professional and dynamic Executive Assistant. This position will perform standard and advanced executive assistant duties including handling highly confidential information.
To be successful in this role you must be a high-energy, very organized and polished self-starter who initiates and anticipates, communicates well, has excellent project management, writing and advanced computer skills.

This position is located at our Corporate Headquarters office in St. Paul, Minnesota.

What’s in it For You:

• The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments
• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives and ideas to achieve our best
• Comprehensive benefits package starting day one of employment including medical, dental, vision, matching 401k, company paid pension, stock purchase plan, tuition reimbursement and more!

Click Here to see our benefits.

What You Will Do:

• Proactively manage calendars and schedule meetings and events for two senior executives
• Exercise discretion in managing telephone calls and visitors; arranging and coordinating appointments, meetings, and functions; and preparing and providing appropriate documentation to assist with meetings
• Provide support with email management, coordination of conference calls and Teams meetings
• Coordinate domestic and international travel arrangements including logistics, agendas, developing complete and comprehensive itineraries, booking flights and accommodation, and arranging meetings and visits utilizing Concur
• Provide administrative services for executive leadership team meetings and other meetings, including distributing relevant materials and agendas, and preparing and distributing accurate minutes to a high-quality standard in a timely manner
• Manage meeting and event logistics
• Produce high quality reports, presentations and other documents in Microsoft Word, PowerPoint and Excel
• Prepare drafts of correspondence, agendas, presentations and other documents in response to verbal and/or written instructions, to a high degree of accuracy and presentation
• Manage projects as requested
• Prepare expense reports and manage any invoices, complete other financial reconciliation as needed
• Make independent decisions regarding planning, organizing, and scheduling priorities for self and executives
• Act as liaison for internal customers and key contact for executive contacts and customers

Minimum Qualifications:

• High School Diploma or equivalent
• 5 years experience as an executive assistant
• No immigration sponsorship available for this position

Position Details:

• Work location: One Ecolab Place, St. Paul, MN
• Work schedule: 8a-5p M-F / Hybrid (partial remote/in office)

Preferred Qualifications:

• Bachelor’s Degree
• Expert Proficiency in Microsoft Office skills (Word, Excel, PowerPoint) and Microsoft Outlook (email and calendar management) with an ability to become familiar with other key programs such as Workday
• Minimum typing speed of 55 WPM
• Minimum of 2 years of experience working for a Fortune 500 company
• Excellent grammar, punctuation and spelling
• Understanding of deadlines with minimal supervision
• Ability to uphold strictest level of confidentiality and effectively manage sensitive information with professionalism and speed
• Proficiency in collaboration and delegation of duties
• Excellent organizational, project management and problem-solving skills with a high attention to quality and detail with impeccable multi-tasking abilities
• Exceptional interpersonal skills & friendly and professional demeanor
• Strong verbal and written communication skills and executive presence
• Demonstrated follow-through and results delivery
• Demonstrated initiative with the ability to work independently and be resourceful, anticipating and communicating potential issues
• Flexibility to respond to urgent project needs and shifting priorities
• Strong customer focus and approachability
• Critical thinking, analytical and problem-solving skills
• Ability to effectively manage multiple, competing priorities, to staggered deadlines, in a fast-paced environment
• Adaptability and flexibility, with a willingness to collaborate in a team environment

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

Our Commitment to Diversity and Inclusion
At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.