Executive Assistant

Founded in Italy in 2007, Eataly is the world’s largest artisanal Italian food and beverage marketplace. At Eataly, you can enjoy a meal at restaurants or quick-service counters, purchase the ingredients, and learn through classes and tastings. Eat Better, Live Better! Eataly is an Equal Opportunity Employer.

JOB OVERVIEW

The Executive Assistant provides administrative and operational support to the Chief Operating Officer (COO) and the Executive team. Reports directly to the COO.

• Works directly with the COO to support all aspects of their daily work routine.
• Maintains the COO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercises discretion in committing time and evaluating needs
• Coordinates travel arrangements for the Executive team as needed
• Negotiate agreements and contracts with travel agencies, hotels and airlines companies
• Serves as a liaison between the COO, the Executive team, Eataly and the public. This can include receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution
• Completes a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material
• Attends meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

QUALIFICATIONS

• Minimum of 1 year of previous office or administrative experience required
• Past experience in the hospitality industry as a plus
• Excellent written and verbal communication skills
• Time-management skills
• Proficient in Microsoft Office Suite, strong Excel skills
• High attention to detail and strong execution skills
• Analytical problem-solving skills and data-driven mindset
• Flexible and able to quickly adapt to new circumstances as they arise
• Ability to work in a fast-paced, constantly evolving environment
• Positive attitude and fortitude to work through ever-changing and dynamic operational conditions
• Effective interpersonal and communication skills, organization, planning and prioritization skills

Job Type: Full-time

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Relocation assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• New York, NY 10010: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you fully vaccinated, or will you be within your start date?

“Fully vaccinated” means that at least two weeks have passed since you completed your primary vaccine series (the 2nd shot of a 2-dose vaccine such as Pfizer or Moderna, or the single dose of a 1-dose vaccine such as J&J/Janssen).

• What is your desired compensation range?

Work Location: One location