The Executive Assistant will provide a high-level of administrative support to the President and Executive Team as directed, to ensure that the company goals, objectives, and operations run efficiently. The Executive Assistant organizes and coordinates on behalf of the executive team, both internally and externally, along with overseeing special projects as assigned. This is a high-visibility position in the BigIron organization that requires professionalism, the ability to work in an extremely fast-paced environment, a highly level of proficiency in all areas of technology and operating systems, a skilled facilitator and presenter of organization-wide executive and leadership meetings, and an ability to be agile and flexible in a high-growth organization that is scaling rapidly.

Essential Functions:

• Manage scheduling for the President and Executive Team, including agendas, email, phone calls, client management, and other company logistics.
• Manage Executive travel logistics and activities, including accommodations, transportation, and meals.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of the organization.
• Manage and own the coordination of information and PowerPoint presentations for all company meetings, sales meetings, monthly reporting meetings and other meetings, as needed. This includes coordination and facilitation of prep meetings and other meetings in support of the main event.
• Take detailed notes in meetings, prepare and follow-up on action items.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Plan events, both internal and off-site, on behalf of the Executive Team and Founders.
• Draft and prepare correspondence for internal announcements, board meetings, or organizations that the executives are involved in.
• Represent the company and Executives in a positive light through great follow-through skills and sound judgement.
• Demonstrate high-level understanding of reporting and data capture for organization KPI’s (key performance indicators) and tracks progress as needed.
• Works Directly with the President, Executive Team, and leadership across the organization to accomplish key milestones and deadlines as directed by project leaders.