POSITION OVERVIEW

Founded in 2020, the Midlands African Chamber is a membership-based organization that exists to enhance the robust African and African American business climate in Nebraska and across the Midwest. All benefits, programs, and events of the Chamber are designed to give businesses the opportunity to make or save money, and acquire knowledge and skills to help grow a network of successful entrepreneurs.

This position is designed to assist the CEO in the operations of the chamber. The Executive Assistant’s responsibilities include managing calendars, managing membership lists, keeping records, and preparing funding applications and planning membership and networking events. To be successful in this role, you should be well-organized, have great time management skills and be able to act with minimal guidance. Ultimately, you will contribute to the efficiency of our Chamber of Commerce by providing personalized and timely support to our CEO.

Responsibilities: (including but not limited to)

Administrative Duties

● Welcome and assist members and visitors.

● Coordinate and communicate with program partners.

● Manage information flow in a timely and accurate manner.

● Manage CEO’s calendars and schedule meetings.

● Responsible for maintaining media contacts and mailing lists.

● Make travel and accommodation arrangements for speakers.

● Track expenses and prepare weekly, monthly, or quarterly reports.

● Prepare memos, emails, presentations, reports.

● Maintain files for committees and the Board.

● Maintain calendar of events.

● Coordinate special projects as assigned.

● Assist in planning and logistics for all on-side and off-side organization events and meetings.

● Draft letters and answer correspondence as directed.

● Prepare and send out monthly newsletters to members.

● Screen and direct phone calls and distribute correspondence.

● Organize and maintain the office filing system.

● Tracking and maintaining office supplies.

● Troubleshoot basic computer and printer malfunctions.

● Facilitating event planning, organization, and coordination.

● Managing venue reservations for events.

● Handling logistics for events such as event setups, and breakdowns.

● Representing the Chamber at events or training sessions

● Maintaining records of the Chamber's events, attendance, collaborations, and overall activities and community impact

● Create marketing materials: logo, flyer, online posts, RSVP management, website content, presentations, sponsorship materials, and booklets.

● Coordinate and oversee social media advertising campaigns.

● Manage newsletter campaigns.

● Conduct interviews and handle video/photo shooting and editing.

● Support partnership and sponsorship requests.

● Assist in the drafting, execution, and monitoring of fundraising campaigns.

● Assist in the drafting, execution, and monitoring of online surveys.

● Maintain and update the chamber's mailing list.

● Other duties as assigned.

Qualifications/Skills Required:

● Work experience as an Executive Assistant, Personal Assistant or similar role.

● Proficiency with CANVA, LINKEDIN, FACEBOOK, TIKTOK, ZOOM, MailChimp, Survey Monkey, GiveButter, Buffer, Calendly, Linktree, Popl, Eventbrite.

● Outstanding organizational and time management skills.

● Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).

● Excellent verbal and written communications skills.

● Discretion and confidentiality.

● High School Diploma.

● PA diploma or certification is a plus.

● Superb customer service skills.

● Ability to develop and maintain good relationships.

● Excellent telephone skills.

● Professional appearance.

● Working knowledge of business as well as local, state, and federal government.

● Professional and mature attitude; remains calm under pressure.

● Proficient in Microsoft Office and desktop publishing

● Graphic Design skills.

● Copywriting skills.

● Video production and editing skills.

● Basic computing skills

Physical requirement

• Must be able to lift
• Must have reliable transportation
• Must have a Driver's License

Work Remotely

● No

Job Types: Full-time

Benefits:

● Paid holidays

● Paid time off

● Monthly Stipend toward health insurance

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person