Durant Public School is accepting applications for the position of Administrative Assistant to the Superintendent (12 month position)

Qualifications:

• High school diploma or equivalent
• Demonstrates competence and apitude for assigned responsibilities
• Computer/word processing abilities
• Maintain the highest level of confidentiality
• Performs assignments on own initiative
• Good communication skills
• Such alternatives to the above qualifications as the district might require

Reports to: Superintendent of Schools

Job Goal: To assure the smooth and efficient operation of the Central Office and to relieve the superintendent of paperwork so that maximum attention may be devoted to the central problems of education operation.

Performance Responsibilities:

• Acts as a personal secretary and assistant to the Superintendent of Schools.
• Places calls as requested by superintendent.
• Receives and routes superintendent's incoming calls and records messages.
• Transcribes dictation for correspondence, reports, notices, and recommendations.
• Collects and organizes pertinent data as needed and reproduces it in useable form.
• Maintains a filing system and processes incoming and outgoing correspondence.
• Maintains a schedule of appointments and makes arrangements for conferences and interviews.
• Maintains a confidential file.
• Maintains the official copy of the Board of Education Policy Manual - both hard copy and computer file, sends updates as necessary to the webmaster for updaing on the district website as well as to those administrators, Board members and site libraries who keep a hard copy.
• Welcome visitors and arranges for their comfort.
• Screens unexpected callers in accordance with predetermined policy.
• Prepares agenda packets for all Board of Education Meetings.
• Makes preparations for meetings called by the superintendent.
• Makes essential travel arrangements, including flight, hotel, rental car and other necessary transactions as deemed necessary by the superintendent.
• Maintains office supplies for the Superintendent's office.
• Processes purchase order requests as necessary.
• Updates annually the Negotiated Agreement with the Durant Education Association; duplicates and distributes document as agreed upon, and provides the updated document for the district website.
• Updates annually the Support Personnel Handbook; duplicates and distributes document to all sites, and provides the updated document for the district website.
• Receives and files all confidential performance evaluations of all district personnel.
• Assists when necessary with incoming calls to the Central Administration Office; routes calls and/or visitors to proper destination.
• Performs such other duties as assigned by the superintendent.

Current, continuing contract, employees that wish to be considered for a transfer to this position, must apply online through School Recruiter within 3 Days of this posting. Apply as an internal applicant. A link can be found on the District Website.