The position of Administrative Assistant II will provide direct administrative support to the Vice President of Athletics, along with supporting the entire department with general secretarial and clerical responsibilities. Performance of complex office duties requiring independent judgment and an ability to work with multiple computer programs utilized in a higher education is essential.

DUTIES AND RESPONSIBILITIES:

Assists with management of Vice President of Athletics calendar, including scheduling weekly and monthly recurring meetings, in addition to securing any necessary meeting places as directed

Manages the Department’s office; handles correspondence, screens telephone calls and electronic communications and supervises 1-2 department student aides

Completes/reconciles both credit card and report of business expense forms for multiple users in the Department on a timely basis ensuring all University reporting requirements are satisfied

Manages departmental payroll time entry and vacation/compensatory time tracking, including managing the collection of and inputting time sheets into our system to prepare for final approvals from business office

Responsible for managing, inventorying and ordering of all office supplies between multiple buildings that comprise the Department of Athletics

Coordinates and inputs all facility-based maintenance requests that relate to the Department of Athletics

Serves as a liaison between the Department and other DU offices on campus, vendors and business groups that exist outside the University, but directly support Departmental operations

Records all meeting minutes of regular staff meetings or at the request of the Vice President of Athletics/any senior members of the leadership group

Performs other related job duties as assigned by the Vice President of Athletics/Associate Athletic Director/CFO or at the request of other members of the Department ranging from senior leadership staff, head and/or assistant coaches, etc.

Completes other duties as assigned.

REQUIREMENTS:
Minimum qualifications:

Associate’s Degree from an accredited institution and 3-5 years of experience in a related role.
Proficient in Microsoft Office applications, most specifically Word, Excel and PowerPoint.
Demonstrates proficiency with regard to organizational skills.
Familiarity with standard office equipment such as computers, fax, printers, copiers, and multi-line phone systems.
Excellent communicator with a strong customer service ability to interact with stakeholders both internally and externally.
Timeliness with assigned tasks and able to prioritize.
Adaptability in a fast-moving, quick-changing environment is critical to success.
Self-motivated and able to perform work with minimal supervision and execute at a high level.
Preferred qualifications:

Bachelor’s Degree from an accredited institution.
Experience in a collegiate Athletics department.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).

Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.