Overview

Doyon Utilities provides excellent career opportunities for motivated individuals. As the primary utility provider for the U.S. Military in Alaska, we offer stability and opportunity even in uncertain times. If you want to be a part of a work family that values professionalism, dedication, collaboration and innovation, we're the right company for you. Full health care coverage, a generous 401(k), and a month of annual paid time off are some of our amazing Company benefits. Our Company culture will make you feel right at home.A Brief OverviewThe Administrative Assistant II is primarily responsible for project coordination, preparing and finalizing correspondence, processing invoices, coordinating with Doyon Utilities headquarters, special projects and file management.

Responsibilities

What you will do

• Provide administrative support and communicate effectively with the Director of Utilities, military entities and Doyon Utilities personnel.
• Compose and prepare confidential correspondence, research, reports and other complex documents from various sources, i.e., verbal, written, etc., in accordance with the Utility Privatization contract, CDRL reporting, state and federal guidelines.
• Gathers and enters information for Monthly Reporting.
• Answer and screen incoming and outgoing calls and correspondence; respond independently when possible and take/relay incoming messages and place outgoing calls, as needed.
• Perform duties related to human resources, i.e. maintain local personnel training files, prepare sensitive personnel documents as directed by the supervisor, and assist employees with enrollment and questions related to utility benefit programs.
• Maintains signatures for locates from customer and Alaska Digline.
• Maintains control logs for Doyon Utilities property, keys, remotes, combination codes, and radios.
• Arrange meetings and conferences’, assuring complete information is available as required.
• Create and/or maintain detailed database programs, i.e., maintenance management program and spreadsheet files.
• Work in coordination with Doyon Utilities Headquarters to plan meetings or events at their respective site.
• Provide records management assistance and maintain active, retired and archived filing systems.
• Ensure submission of employee time cards and accountability of time against published schedule of jobs assigned to the installation.
• Input purchase requisitions into computerized purchasing system for appropriate approval, collect related purchasing documentation in support of invoices, and coding of receipts.
• Coordinate gate access with contractors and the military.

Conditions of EmploymentMust pass a pre-employment drug test, random drug test thereafter in accordance with the published policy of Doyon Utilities. Must have a valid driver's license issued by the State of Alaska. Must be eligible to work on a military installation in Alaska. Eligibility to work on a military installation includes compliance with Department of Defense mandates with respect to employee background and health directives.

Qualifications

• High School Diploma or equivalent Required
• Associate's Degree in business and/or computer science Preferred
• 4 years of progressive advancement in a professional office environment. Required
• Proficient in the use of Microsoft Office Suites.
• Ability to work independently regarding daily activities.
• Strong written and verbal communication skills.
• Must have excellent customer service and project organization skills.
• Ability to multitask in a fast-paced environment.
• Knowledge of office machines including fax, copier, computer workstations, telephone system, voice mail systems.
• Problem solving skills in order to identify and resolve problems in a timely manner and gathers and analyzes information skillfully.
• Ability to maintain strict confidentiality.

Reasonable AccommodationDoyon Utilities will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. Accommodation requests should be made, in writing to the Human Resources Department.EEOWe are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability, veteran status, and other protected characteristics. The EEO Know Your Rights poster is available at Know Your Rights (eeoc.gov) For questions on the job posting contact 907-455-1500.Physical DemandsThe physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Constantly
• Lifting - Rarely
• Carrying - Rarely
• Pushing - Rarely
• Pulling - Rarely
• Climbing - Rarely
• Balancing - Rarely
• Stooping - Rarely
• Kneeling - Rarely
• Crouching - Rarely
• Crawling - Rarely
• Reaching - Rarely
• Handling - Occasionally
• Grasping - Occasionally
• Feeling - Rarely
• Talking - Constantly
• Hearing - Constantly
• Repetitive Motions - Frequently
• Eye/Hand/Foot Coordination - Frequently

Working Conditions

• Extreme cold - Occasionally
• Extreme heat - Occasionally
• Humidity - Occasionally
• Wet - Occasionally
• Noise - Occasionally
• Hazards - Occasionally
• Temperature Change - Occasionally
• Atmospheric Conditions - Rarely
• Vibration - Occasionally

Doyon Utilities is committed to delivering safe and resilient utility services with an emphasis on reliability and efficiency. Our employees are committed professionals in their fields and passionate about what they do and the customers they serve: the United States Military. Inherent in our mission is modernizing facilities; employing best utility practices that reflect leading industry standards; and operating as vigilant stewards of the environment while ensuring the health and safety of our workforce and our customers.