The Position

Incumbent works under the direction of the Budget and Finance Manager or designee, performing accounting and auditing functions in maintaining, developing, and updating the accounting and fiscal records and systems of the Health Department.

Essential Functions

• Process, calculate, reconcile, and maintain records for accounting transactions (e.g. expenditures, revenue, invoicing, billing, payroll) and ensure transactions comply with department controls and grantor requirements.
• Establish and maintain effective work relationships with clients, supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, and the public.
• Comply with Civil Service policies and regulations, collective bargaining agreements, County policies, department policies and laws to create a cooperative, safe, respectful and quality work environment.
• Maintain and review accounts payable and process payments.
• Approve and process accounting entries and prepare corresponding journal entries (e.g. monitoring, entries, identifying and correcting) and reconcile to Oracle.
• Audit and verify data (e.g. purchase orders, vouchers, invoices).
• Maintain and update accounts receivable (e.g. invoices, maintenance contracts, vouchers) notifying supervisor of delinquent accounts and/or insufficient funds.
• Assist with developing grant budgets (e.g. tracking expenditures, ensuring adherence of requirements, obtaining documentation/receipts, preparing justifications).
• Monitor and administer assigned grants (e.g. billing, collecting, reporting, audit documents, close-outs).
• Comply with accounting policies, procedures, standards, Governmental Accounting Standards Board (GASB), Generally Accepted Accounting Principles (GAAP), and Code of Federal Regulations (CFR 200).
• Assist with the development of the annual budget proposal.
• Prepare budgetary status reports, comparing approved budget to expenditures, ensuring adherence to budgetary constraints and notifying supervisor of discrepancies and trends.
• Develop and maintain various documents (e.g. records, reports, correspondence, analyses), facilitating the preparation of reports and providing immediate information access.
• Maintain accounting information in Oracle, adapting or adjusting information, reports or procedures, and identify and develop alternative solutions.
• Assist in Oracle upgrade and patching activities, verifying accounting functionality.
• Conduct internal audits and compliance assessments and assist with state and federal audits.
• Monitor and track department equipment inventory.
• Maintain information confidentiality (e.g. HIPAA, court orders).
• Complete special projects/assignments.
• Maintain job knowledge and skills (e.g. meetings, webinars, seminars, conferences, continuing education).
• Report to work with regular, consistent attendance.
• Perform other duties as assigned and directed.

Education and Work Experience and Other Requirements

• Bachelor's degree from an accredited university or college in Accounting, Business Administration, or Finance required.*
• Two (2) years of governmental accounting or grant accounting experience preferred.
• Experience with Oracle financials or similar systems preferred.
• Two (2) years of MSOffice experience required.
• Completion of a pre-employment criminal record check and conditional offer drug screen required.
• Equivalent combination of education and work experience may be substituted for requirements on a year-for-year basis.

Physical Requirements & Working Conditions

• The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is generally performed in an office. Noise level is usually moderate. Work hours are typically standard day-shift hours; however, schedule may vary (e.g. days, overtime/extra hours, holidays, weekends, emergency call-in). Work may be stressful when dealing with time constraints, multiple/changing priorities, limited resources and uncooperative/irate individuals.
• Work requires some physical activity, including extended periods of sitting, standing, frequent walking, reaching, carrying, and occasional climbing, balancing, bending, and kneeling. Work also requires the ability to frequently lift and/or carry objects weighing up to 10 pounds and occasionally up to 25 pounds.
• Required sensory abilities include vision, hearing and touch. Visual abilities, correctable to normal ranges, include close, distance, and color vision, depth perception and the ability to adjust focus. Communication abilities include the ability to talk and hear within normal ranges. Incumbent must possess the hand-eye coordination and manual dexterity necessary to operate computers and other equipment.

Douglas County is an EOE - Disability/Veterans