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Summary: We are seeking an Executive Assistant to perform various office duties
Job Title: Executive Assistant
Location: West Brentwood, NY 12117
Target Work Schedule: Monday to Friday 8:30AM-4:30PM
Target Duration/End Date: August 2024
Description of Roles and Responsibilities:
· Act as Office Manager
· Single point of contact for monitoring staff compliance with mandated trainings (many of which focus on safety related concerns)
· Creating spreadsheets for tracking and reporting purchases
· Maintaining a record of staff evaluations/processing commissioner's correspondence
· Responding to and drafting letter, scheduling meetings, monitoring environmental work orders, purchasing goods and services for the LIFO, reconciling procurement cards
· Customer service with callers
· Taking/transcribing meeting minutes, internal control monitoring for staff/caller follow-up, monitoring staff time and attendance, arranging trainings
Mandatory/Minimum Qualification, Skills, Experience Requirements:
Associate or Bachelor's degree preferred. And at least two years of relevant experience
Qualification, Skills, Experience Requirements:
· AutoCAD
· Adobe Suite (Acrobat Pro, Photoshop, InDesign)
· Able to work under existing, as well as help create new, project schedules and plans
· Ability to shift between working independently and setting internal goals, to working closely with a small team
· Proofreading skills
· Must have good time management skills
· Detail-oriented, organized
· Able to catch errors/inconsistent/ incomplete work, proofread work
· Able to manage a large volume of electronic files without commingling files
· Must be able to work quickly and accurately
· Able to follow office policy and procedure
· Analytic and critical thinking skills
· Able to rename PDF files, drag and drop files in folders, copy and paste files into folders, create folders, edit template emails, double checks work, ask questions when clarification is needed
· Must be proficient in Microsoft Word, Microsoft Excel, and Microsoft Outlook
(Resume must stand alone in demonstrating qualifications and experience)
Other Notes:
1. Resume must stand alone in demonstrating qualifications and experience
2. Please take a moment to review the job details, including qualification requirements, location, duration, and pay rate, before you apply
3. Please complete the screening questions for your application or include a cover letter with more information for us and the hiring team to consider
4. We encourage you to complete the Skills Tests to demonstrate your skills
5. Where required, consider submitting proof of licensure with your application
6. Where applicable, consider including samples or examples of your work that demonstrate your capabilities with your application
7. Where relevant, please include your LinkedIn page, at least 3 professional references, a copy of your diploma or other proof of licensure/professional certifications, and your USC / GC / H4 / H1B. We do not accept C2C applicants without this information
8. Your application must have your full legal name and current contact information
9. There may be cases where the hiring team requires two or more professional references with application
10. We partner with companies to offer and deliver projects and solutions to our clients Some positions may be hired through our partners
(Ref#:2400215)
Why work with us:
At Donia, we foster a culture of growth. We recognize that everyone brings unique skills and experiences to their work and that the company is better for such diversity. We encourage you to pursue your interest and grow within the company. We promote from within because we value and reward contributions
About us:
We are a Business Management Consulting, Staff Augmentation and Workforce Solutions firm
Our founder is an engineer and seasoned business management consultant. The values of precision, quality, and reliability are embodied in all our work
We aim to delight our clients through the high quality of our service. So much so, that almost all our contracts are through Word of mouth and referrals. Because for over fifteen years, we have worked with Non-profits, City, State, and Federal Agencies – strategizing and putting together specialized teams that can tackle any project
Donia's team of collaborative solution-finders will meet you where you are and build the system that will get you to your goals. Let us know how we can use our Business Consulting and Staff Augmentation and Workforce Solutions expertise to help you
About our Benefits Program
All Donia LLC full-time staff have access to our benefits program. Features include but not limited to:
· Health insurance
· Dental Insurance
· Vision Insurance
· Paid Time Off
· 401(k) Plan
· Disability
· Life insurance
Donia LLC is an equal opportunity employer
Job Types: Full-time, Contract, Temporary
Pay: $22.00 - $27.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Application Question(s):
Work Location: In person
Temporary | Contractor | Full Time
IT Outsourcing & Consulting
$93k-120k (estimate)
04/29/2024
05/03/2024
doniaa.com
BROOKLYN, NY
50 - 100
2006
DONIA PIERSAINT
<$5M
IT Outsourcing & Consulting
Donia LLC is a certified MWBE consulting firms. We provide expert services to government agencies, non-profit organizations, small businesses and Fortune 500 companies. The company is devoted to providing thorough, in-depth, and complete analysis while continuing to innovate, transform, and constantly offer new perspectives in the industry. We are committed to helping organizations increase their efficiency and productivity by taking a lead responsibility in the assignments. Our skills and expertise cover a wide range of activities and initiatives aimed at delivering customized solutions that ...resolve the most important issues affecting our clients operations, thereby making client companies to achieve real competitive advantages. The visionary leadership, the personal commitment, and the passion of our professional staff to deliver real value to our clients, our company is unsurpassed in its ability to guide your organizations future success. Our consultancy approach is based on creating, developing, and managing specialized teams that follow a customized and structured strategy to meet defined objectives. Our core focus is on understanding the clients objectives and our commitment to impress them with the timely delivery of action plans and deliverables.
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The job skills required for Executive Assistant include Scheduling, Time Management, Customer Service, Microsoft Excel, Microsoft Word, Life Insurance, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.