DESERT SANDS PUBLIC CHARTER SCHOOL

Regular, Part-time

Help Us Change Lives

We live by the motto that “There is a Student in Front of Everything We Do” and we are very passionate about it. Do you have a passion to work with teachers and students? If so, then this is an exciting opportunity for you! You’ll have the opportunity to work with a diverse group of students supporting their growth and development. Remember the Principal who made a difference in your life? Now it’s your turn.

How You Will Make an Impact:

The Administrative Receptionist will perform administrative duties. Responsibilities include screening telephone calls; managing calendars; making travel, meeting and event arrangements. This position will provide support on tasks and activities within the Executive Administration office.

RESPONSIBILITIES/DUTIES: This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Answer and redirect incoming calls in a courteous and professional manner
• Where appropriate, take messages for staff and forward promptly
• Greet and direct all visitors, including vendors, clients, employees and customers
• Coordinate and maintain scheduling for administrative conference rooms and phone lines
• Coordinate travel arrangements, rental car and hotel accommodations for executives and other staff members
• Provide support to administrative staff on special projects, events and overflow work from administrative departments and executive assistants
• Prepare and process daily outgoing certified/overnight/return receipt mail and Federal Express envelopes and packages
• Order and maintain Administrations office supply inventory
• Perform general clerical duties such as photocopying, filing, fax and data entry
• Maintain a clean; safe, fully stocked and well organized work area
• Display a positive, helpful and professional attitude
• Adherence to attendance policies
• Administrative duties, responsibilities, and activities may be assigned or changed from time to time

KNOWLEDGE, SKILLS, ABILITIES:

• Ability to read, understand information and carry out oral and written directions.
• Ability to meet schedules and timelines.
• Ability to work in team environments and with multiple levels of personnel.
• Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules.
• Ability to work in a high volume and fast-paced environment.
• Ability to perform data entry and maintain record correctly.
• Ability to establish and maintain positive and productive working relationships.
• Self-sufficient, resourceful, and committed to providing excellent customer service.

MINIMUM QUALIFICATIONS:

• High School Diploma or General Education Diploma required
• 1-2 years of clerical and administrative experience in fast-paced office setting
• Proficient level of skills in MS Office (Word, Excel, PowerPoint, Outlook) and other technology applications
• Ability to lift, carry, push, pull objects weighing up to 25 pounds

PHYSICAL REQUIREMENTS:

• Mental Demands: high workflow management and handle multiple requests, high people engagement.
• Finger Dexterity: using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.
• Talking: especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly.
• Average Hearing: able to hear average or normal conversations and receive ordinary information.
• Average Visual Abilities: ordinary acuity necessary to prepare or inspect documents or operate office equipment.
• Frequent multi-tasking, changing of task priorities, repetitious exacting work required.
• Prolonged periods sitting at a desk and working on a computer.
• Working in a moderate to high noise environment with frequent deadline pressures.