The Office Assistant is primarily responsible for front office coverage and administrative support tasks. Given the location and nature of the work, the position must exercise sound professional judgment, confidentiality, exceptional customer service, and a welcoming and problem-solving attitude. The Office Assistant will interact with employees and the public, who may stop by the office or communicate through other modalities such as telephone, email, and virtual meetings. The time, duration, and frequency allocated to specific duties and public interaction may vary depending on the assigned office(s) and department(s). 

The Office Assistant will report directly to the Director of Quality and Compliance. 

ESSENTIAL FUNCTIONS AND DUTIES: 

This list is not an exhaustive & all-inclusive list of job responsibilities. The distribution of time allotted for any function or duty are subject to change with or without notice. Nothing in this job description restricts management's right to assign other responsibilities to this job or reassign them elsewhere at any time. 

 KNOWLEDGE, SKILLS, ABILITIES & OTHER CHARACTERISTICS REQUIRED:

Knowledge, skills, abilities, and other characteristics or KSAOs are attributes needed to perform a job that are demonstrated through qualifying training, education, and experience. This list is not an exhaustive & all-inclusive list of all KSAOs for this job. 

Knowledge of: 

 Skill/Ability to: 

 Other Characteristics: 

MINIMUM REQUIREMENTS TO APPLY: 

A High School Diploma or GED and one year of office/clerical experience; attention to detail; working knowledge of Microsoft Outlook, SharePoint, Word, Excel, and PowerPoint; concise, accurate, and respectful communication; and effective and efficient time management and organizational skills are required. Must be able to work independently as well as part of a team. A comparable combination of education and experience may be considered. 

WORK ENVIRONMENT: 

The work environment characteristics described herein represent those an employee encounters while performing the position's essential functions. The employee regularly works in an office environment and occasionally in the field. Due to the nature of the work, the incumbent may be exposed to situations of a highly emotional nature; incumbents are expected to use verbal skills to resolve interpersonal situations to achieve desired results independently. Work is generally completed regularly during weekdays; however, daily work hours may vary. Completion of job duties outside of normally scheduled hours may be required. Work is subject to frequent interruptions, and noise levels are varied based on the work locations.

PHYSICAL REQUIREMENTS: 

The physical demands described herein are representative of those that an employee in this position must meet, with or without reasonable accommodations, to perform the essential functions successfully. Physical activities required are finger dexterity necessary to operate equipment used in the position, effective communication and seeing or hearing verbal cues. Walking for up to one-third of the time, sitting two-thirds or more of the time, standing for up to one-third of the time, bending from one-third to two-thirds of the time, stooping for up to one-third of the time, lifting/pushing/pulling up to twenty pounds are required. When accessing various locations, the incumbent must climb stairs and ramps. This position requires driving to various locations approximately ten percent of the employee's working time. Public transportation may not be available. Individuals needing reasonable accommodations should speak with their immediate supervisor/hiring manager.

Successful completion (per DePaul's policies) of a Motor Vehicle Record, Criminal and Child Protective Services Background Report, and Drug Test is required. An unsatisfactory result of any of the aforementioned may result in termination of the application process or employment. 

NOTE: 

This description provides information regarding the essential functions of the designated job and the general nature and level of work associated with the job. It should not be interpreted to describe all the duties whose performance may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given. 

 
 Compensation depends on qualifications and experience.
 
 DePaul is committed to diversity, equity, and inclusion and is an equal opportunity employer.
 E-Verify Participant.