Description

The following statements are meant to describe the general nature and level of work being performed by individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.

POSITION PURPOSE AND SUMMARY

The Accounts Payable Specialist is responsible for the verification and processing of all vendor invoices and expense reimbursements on a timely basis. Performs account payable functions in accordance with established policies and procedures.

DUTIES AND RESPONSIBILITIES

• Responsible for reviewing all invoices and reimbursement requests for appropriate documentation and approval prior to processing.

• Ensures all invoices and reimbursements are coded to the correct general ledger accounts.

• Follows up on invoice approvals to ensure timely processing and payment.

• Creates and maintains vendor accounts and ensures W-9s and ACH information are on file for all vendors in accordance with the Sorority’s financial policies and local/state/federal legal requirements.

• Prepares payment batches timely and accurately; uploads electronic payments in the bank for final disbursement.

• Researches inquiries made by vendors, staff and committee members and respond in a timely manner.

• Reconciles monthly vendor statements, research, and correct discrepancies.

• Tracks petty cash payments and replenishment.

• Processes electronic bank deposits.

• Assists with annual 1099 preparation.

• Assists with monthly close process and annual audits.

• Performs other duties as assigned by the Accounting Manager and Chief Financial Officer.

• Must be able to travel as necessary for major events where staff participation is required.

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS & ABILITIES)

• Associate or bachelor’s degree preferred.

• Three to five years of proven work experience as an Accounts Payable Specialist or similar role.

• In-depth knowledge of accounts payable processes, principles and accounting standards.

• Knowledge and experience with BILL.com and/or Sage Intacct is a plus.

• Proficient in Office Suite (i.e., Excel, Outlook, Word, etc.).

• Excellent organizational skills and attention to detail.

• Excellent collaboration and teamwork capabilities.

• Strong verbal and written communication.

• Must be able to travel as necessary for major events where staff participation is required.

• Relocation assistance not available. Must reside within a 50-mile radius of National Headquarters within six (6) months of start date.

• Proof of comprehensive COVID-19 vaccination required.