4 Executive Assistant to the Provost Jobs in Hanover, NH
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Executive Assistant to the Provost
$76k-95k (estimate)
Full Time | Colleges & Universities
3 Weeks Ago
Dartmouth College is Hiring an Executive Assistant to the Provost Near Hanover, NH
Position Purpose
Reporting to the Provost, the Executive Assistant will plan, provide oversight for, and support key strategic and operational initiatives on behalf of the Provost Office. The key responsibilities of the Executive Assistant include high-level support and office management for the Provost. The Executive Assistant manages projects under the purview of the Provost and Senior Associate Provost.
The Executive Assistant works closely with the Senior Associate Provost and office colleagues to continually improve the operation of the Provost’s office, filters and summarizes information flowing to and from the Provost, ensures the Provost is responsive to requests and inquiries and is prepared for meetings and events, serves as a liaison between the Provost Office and a wide range of internal and external constituencies at all levels, and tracks the Provost’s “whole agenda.”
The Executive Assistant works closely with the Senior Associate Provost and office colleagues to continually improve the operation of the Provost’s office, filters and summarizes information flowing to and from the Provost, ensures the Provost is responsive to requests and inquiries and is prepared for meetings and events, serves as a liaison between the Provost Office and a wide range of internal and external constituencies at all levels, and tracks the Provost’s “whole agenda.”
Description
Required Qualifications - Education and Yrs Exp
Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- Five years of relevant high-level or executive support experience in a fast-paced and highly demanding environment in a complex organization.
- Knowledge of scheduling principles and procedures and excellent calendar management skills, including the coordination of complex executive travel and meetings.
- Strong organizational skills and the ability to set priorities and adhere to deadlines.
- Experience in planning and executing events and programs, ensuring the smooth operation of all aspects of meetings and events.
- Ability to anticipate collaborative needs of a diverse organizational structure.
- Exceptional communications and interpersonal skills.
- Attention to detail and accuracy.
- Demonstrated writing and proofreading skills.
- Demonstrated skill in problem-solving, decision-making, and troubleshooting.
- High degree of flexibility, integrity, discretion, and tact.
- Proven ability to maintain confidentiality and to handle highly sensitive information.
- Strong knowledge of all MS Office and video conferencing applications and extensive mobile technology troubleshooting experience.
- Ability to obtain and maintain Dartmouth Driver Certification.
- Availability to work occasional nights and weekends.
- Commitment to diversity and to serving the needs of a diverse community.
Preferred Qualifications
- Bachelor’s degree strongly preferred.
- Experience in Higher Education preferred.
- Supervisory experience a plus.
Department Contact for Recruitment Inquiries
Mary-Ella ZIetz
Department Contact Phone Number
Mary-Ella.Zietz@dartmouth.edu
Department Contact for Cover Letter and Title
David F. Kotz, Provost
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Preferred, but not required
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Key Accountabilities
Description
Direct Support of Executive Leadership
- Provides executive support and calendar/office management to the Provost including scheduling and organizing complex activities such as meetings, travel, and expense submission follow-up; tracks relevant deadlines, logistics, documentation, follow-up, and develops solutions as needed for projects; facilitates, attends, and participates in meetings as required; drafts and distributes correspondence on behalf of the Provost; regularly handles confidential or sensitive information and exercises discretion concerning its disposition.
- Prioritizes and facilitates Provost and interactions with stakeholders.
Percentage Of Time
50%
Description
Projects, Information Management, and Communication
- Leads special projects and various activities; establishes and maintains activity and program files and data sets to ensure accuracy and accessibility of information; creates timely and accurate reports, extracting data from multiple sources.
- Coordinates department communications and marketing including work in multiple media, such as drafting brochures and newsletters.
- Assists with the preparation of presentations, speeches, reports, and summaries of Dartmouth programs and activities to internal and external stakeholders, including to the Board of Trustees.
- Facilitates the flow of information and communications with the schools and administrative units to ensure effective representation of the Provost’s message.
- Supports the Provost’s relationships with external constituencies, including regional and national educational associations.
- Facilitates planning functions on the Provost’s behalf to ensure strong operational excellence, communications, and interdepartmental relationships.
- Disseminates information regarding the office’s areas of purview; works effectively, professionally, and sensitively with a diverse group of external callers and visitors as well as internal contacts at all levels of the institution.
Percentage Of Time
40%
Description
Provost Office Administration
- Works closely with the Senior Associate Provost in providing leadership and development of Provost office staff and to continually improve the operation of the Provost’s office.
Percentage Of Time
10%
-
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. Supports the College's mission to foster inclusiveness and diversity.
-
Performs other duties as assigned.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Colleges & Universities
SALARY
$76k-95k (estimate)
POST DATE
05/12/2024
EXPIRATION DATE
07/11/2024
WEBSITE
home.dartmouth.edu
HEADQUARTERS
WEST LEBANON, NH
SIZE
3,000 - 7,500
FOUNDED
1769
REVENUE
$500M - $1B
INDUSTRY
Colleges & Universities
Related Companies
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The job skills required for Executive Assistant to the Provost include Scheduling, Presentation, Planning, Leadership, Initiative, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant to the Provost. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant to the Provost. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Executive Assistant to the Provost positions, which can be used as a reference in future career path planning. As an Executive Assistant to the Provost, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant to the Provost. You can explore the career advancement for an Executive Assistant to the Provost below and select your interested title to get hiring information.
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