38 Office Assistant Jobs in Spring, TX
Cycat LLC is Hiring an Office Assistant Near Spring, TX
JOB TITLE: Office Assistant
DEPARTMENT: Office
REPORTS TO: Management Team
FLSA STATUS/EXEMPTION: Non-Exempt
MISSION OF THE POSITION
The Office Assistant provides secretarial, administrative, and business management support through managing and overseeing the daily operations of the office. This is achieved by helping/assisting with records maintenance, document preparation, mail distribution, reception, and other related internal operations. This position takes part in creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
ESSENTIAL DUTIES
The following list of activities will be performed under the supervision of the management team. This position has no direct responsibility or authority to make decisions on matters of significance without the approval of the management team.
1. Answer, screen and manage incoming calls and receive and interact with incoming visitors/ clients.
2. Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
3. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
4. Type, format, proofread, and edit correspondence and other documents.
5. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
6. Communicate with customers, employees, and other individuals to answer questions, disseminate information, take orders, and address complaints.
7. Compile, copy, sort, and file records of office activities, business transactions, and other activities.
8. Arrange and coordinate executive leadership team meetings and company events
9. Ability to liaise with internal staff, customers, clients, and vendors at all levels.
10. Complete and mail bills, contracts, policies, invoices, checks, account statements, and other financial statements.
11. Monitor inventory levels and requisition or purchase supplies as needed.
12. Research, compile, and prepare reports, manuals, correspondence, or other information required by management or governmental agencies.
13. Prepare and/or edit correspondence, communications, presentations, and spreadsheets.
14. Coordinate travel arrangements including travel itineraries, agendas, advances, expense reports, submission of check requests, etc.
15. Maintain records pertaining to inventory, personnel, orders, supplies, or machine maintenance.
16. Coordinate the delivery of office services such as office equipment, purchasing, and facilities maintenance that meet the needs of the organization.
ADDITIONAL RESPONSIBILITIES
17. Participates as an active member of the Team to grow Cycat from a startup.
18. Assist in handling confidential and/or sensitive HR related documents.
19. Plan for or coordinate office services, such as equipment or supply acquisition or organization, disposal of assets, relocation, parking, maintenance, or security services.
20. Provide ongoing support to the laboratory staff by assisting with various tasks as trained and in accordance with laboratory safety guidelines and standard operating procedures.
21. Comply with federal, state, and company policies, procedures, and regulations.
22. Perform additional duties as assigned.
EDUCATION
High school diploma or general education degree (GED) required
Bachelor's degree in Business Administrative or related field preferred but not required
EXPERIENCE
Minimum of 1 years of experience as an Office Assistant or similar position
Basic understanding of Finance and Accounting principles
Proficient with Microsoft Office Applications
Ability to multitask and organize special projects
TALENTS
Present available options/ Trouble-shooter
High Energy
Self-Starter
Time Management
Communication Skills
Problem Solving
Computer Literacy
Detail Orientation
Adaptability
Integrity / Honesty
Self-Discipline
Customer Service Skills
Ability to preserve confidential information
Job Type: Part-time
Expected hours: 20 – 30 per week
Benefits:
- Paid time off
Schedule:
- 4 hour shift
Ability to Relocate:
- Spring, TX 77381: Relocate before starting work (Required)
Work Location: In person
Job Summary
Part Time
$56k-72k (estimate)
03/14/2024
05/08/2024
The job skills required for Office Assistant include Customer Service, Microsoft Office, Time Management, Problem Solving, Leadership, Communication Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Assistant positions, which can be used as a reference in future career path planning. As an Office Assistant, it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant. You can explore the career advancement for an Office Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Assistant job description and responsibilities
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Office assistants handle organizational and clerical support tasks.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Assistant jobs
Executive office assistant performance appraisal Job Performance Evaluation Form Page.
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Medical office assistants should be active listeners, and must display the skills when communicating with customers, to ensure that they are actually listening to what customers are saying.
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Obtain the recommended certifications.
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Step 3: View the best colleges and universities for Office Assistant.
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