Description

Company

Crescent Brands is a 121-year-old family-owned company in its fifth generation of family leadership. Crescent Brands has manufacturing facilities in Wheeling, Illinois, and Gainesboro, Tennessee, as well as international offices. As the world’s leading manufacturer and seller of components for the customer picture-framing industry, Crescent Brands has a growing team dedicated to successfully leading this unique business for the next generations.

Job Summary

The executive assistant will provide administrative support and partnership to the company’s executive team. This key, new role will help keep the critical projects and priorities of the company organized and moving forward. Essential functions include (but are not limited to) coordinating projects, critical communication updates, managing calendars, assisting in organizing events, compiling detailed reports, coordinating multi-department projects, spreadsheets, and data management, as well as handling day-to-day key administrative tasks. The person in this role will oversee sensitive information and must maintain complete confidentiality. Comfort multi-tasking and juggling multiple priorities will be essential.

The successful candidate will be highly organized and able to develop solutions, rather than always waiting for further direction. This person must be an excellent communicator and keep the key executives apprised of topics and issues, as needed.

Essential Job Functions

• Complete a wide variety of administrative tasks for the executive team.
• Composing and preparing correspondence that may be confidential.
• Arranging travel plans, itineraries, and agendas for the executive team
• Compiling presentations and documents for meetings.
• Plan, coordinate, and ensure the complete executive team’s Outlook calendars.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the executive team, including those of a sensitive or confidential nature.
• Complete expense reports accurately, ensuring adherence to the company expense report policy.
• Provide a bridge for smooth communication between the executive team, business departments, and outside resources.
• Prioritize conflicting needs and proactively follow through on projects to successful completion, often with deadline pressures.
• Support the executive team by developing meeting agendas, attending, and taking meeting minutes, and following up on action items/next steps for team members.
• Organize team events.
• Manage the executive team's time-off schedules to avoid conflict.
• Provide logistical support for special events that run out of the executive office.
• Other duties and special projects as assigned by the executive team.

Qualifications

Job Specification/Qualifications

Requires an associate degree or at least 5 years of proven experience in a professional office environment with similar responsibilities.

• Sense of urgency
• Detail-oriented
• Manages sensitive information with complete confidentiality.
• Provides solutions does not always wait for others to solve minor issues.
• Mastery of self-organization
• Confident in organizing the priorities and needs of a dynamic team.
• Creative problem solving
• Sound judgment.
• Ability to constantly prioritize and effectively juggle multiple priorities.
• Confident to seek help when a task needs clarification.
• Knowledge and confident practice of professional business protocols
• Exercises good judgment and ingenuity.
• Satisfactory completion of a drug screen and background check
• Excellent verbal and written communication
• Expertise in essential tools of Office 365, including Excel, Word, PowerPoint, Outlook, and Teams

Benefits:

• Medical
• Dental
• Vision
• Life Insurnace
• Paid Time Off
• 401(k)