ESSENTIAL DUTIES AND RESPONSIBILITIES

Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below.

1. Supervise required administrative support staff

2. Ensure all corporate messaging and communications reach the employees in the office

3. Analyze internal office processes and recommend procedural or policy changes to improve operations.

4. Work independently and within a team on special projects.

5. Act as project manager for projects as directed by Office President.

6. Monitor the facility to ensure that it remains safe, secure and well-maintained while taking any necessary or proactive measures.

7. Ensure proper maintenance of facility by working with Truist Real Estate including cleaning, climate control, security and other maintenance issues.

8. Schedule and organize complex activities such as meetings, travel, and department activities as requested by management.

9. Plan all related details of any office events including but not limited to agenda, timelines for ordering related merchandise, manage RSVP responses and requests, handout preparation and name badges.

10. Coordinate insurance licensing of employees for office.

11. Prepare various daily, weekly, and monthly reports for management as needed.

12. Manage Onboarding of employees.

13. Serve as liaison to Human Resources to ensure all employment paperwork is submitted.

14. Record attendance for employees as needed for payroll.

15. Plan, order and maintain office supplies and equipment.

16. Prepare memos, letters, reports and other correspondence for the department.

17. Perform other duties as assigned.

QUALIFICATIONS

Required Qualifications :

The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. College Degree or equivalent work experience

2. One year of work experience in an administrative or office management role

3. Excellent organizational / time management skills

4. Ability to anticipate and resolve problems

5. Ability to work under time constraints and meet deadlines6. Strong verbal and written communications skills

7. Ability to effectively interact with employees at all levels of the organization and with a variety of people from diverse backgrounds

8. Working knowledge of Microsoft Office software

9. Ability to operate a Computer, calculator, multi-line phone, fax machine, copier, and other office equipment

10. Ability to adhere to all organizational policies and procedures

11. Ability to work extended hours as needed

Preferred Qualifications :

1. Experience in Wholesale Insurance

General Description of Available Benefits for Eligible Employees of Truist Financial Corporation : All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position.

Truist offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates.

Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays.

Last updated : 2024-03-24