TITLE: Program Coordinator (PC)

POSITION PURPOSE

CPASS Foundation is seeking a dedicated Program Coordinator (PC) to join our team for a seasonal summer job, supporting our STEMM Scholars Academy, a five-week high school residential Science, Technology, Engineering, Math, and Medicine (STEMM) program. As the PC, you will play a pivotal role in coordinating and supporting various activities that provide these scholars with immersive STEMM experiences. Your responsibilities will span two campuses and require full-time commitment during weekdays, with some weekend responsibilities. Your journey begins on March 15 and involves approximately 10 hours per week, ramping up to full-time duties on June 24. During your onboarding period, you will participate in comprehensive training sessions led by our experienced trainers. In June, you will assist in the training of residential and academic staff.

Position Details:

● Temporary Position:

○ Program Management: March 15, 2024 - June 15, 2024 <10 hours per week (Part-time)

○ All Staff Training: June 24, 2024 - June 30, 2024 (Asynchronous and synchronous)

○ CPASS Scholars Academy: July 5, 2024 to August 10, 2024 (Full-time)

● Compensation:

○ This is an exempt non-benefited position

○ Stipend, $8,000.00

Should the employee miss any hours or days of work, the daily and therefore total compensation will be adjusted accordingly. If your assignment ends earlier than we anticipate for any reason, your compensation may also be reduced accordingly.

● Passion for Impact: If you're passionate about working with BIPOC (Black, Indigenous, and People of Color) youth and dedicated to their growth, we encourage you to apply for this opportunity.

Role and Responsibilities:

As a PC, you will report to the Program Director (PD) and be responsible for ensuring the successful coordination and implementation of events for a group of BIPOC high school scholars during the five-week residential STEMM Scholars Academy. The scholars will be engaged in programming at our various program partner locations, including the Museum of Science and Industry, The Chicago School, and Lewis University.

Key Responsibilities:

As the Program Coordinator (PC), your role will encompass a variety of essential tasks:

● Volunteer and Speaker Coordination: Coordinate volunteers and speakers, manage communication, and ensure their alignment with program objectives.

● Orientation and Interview Day: Organize and oversee program orientation and interview day logistics, including agendas, materials, food, and transportation.

● Closing Celebration: Coordinate the closing celebration, ensuring all aspects, including agendas, materials, food, lodging, transportation, etc., are prepared.

● Supply Management: Secure and deliver necessary supplies to both residential and academic staff, ensuring the smooth operation of the program.

● Room Reservations: Manage room reservations on campus to facilitate various program activities and meetings.

● Field Trips and Special Events: Plan and coordinate field trips and special events, ensuring a seamless experience for scholars.

● Meals and Snacks: Organize meals and snacks outside of regular meal times on campus, and food for special events.

● Scholar Move-in and Move-Out: Prepare logistics for a smooth check-in process for scholars, including, parking, transportation, and room assignments.

ABOUT CPASS FOUNDATION

We introduce traditionally underrepresented middle school, high school, and college scholars to STEMM subjects, majors, and training. We encourage them to learn about the curricula, unique benefits, and the ever-growing job opportunities that STEMM-based companies offer. Our goal is to create multiple opportunities so Illinois-based scholars can participate in STEMM-related activities, receive an invaluable education, and continually grow in this intriguing field. The more they learn about STEMM, the more career opportunities – and confidence – our scholars can expect.

We educate scholars to realize STEMM careers have expanded far beyond tech and into medicine and other health-related and creative fields. We partner with universities, medical schools, and other organizations to provide rewarding enrichment opportunities that strengthen STEMM-based skills. After school, weekend and summer programs are available.

Our STEMM Scholars Academy offers a unique opportunity for high school scholars to spend five immersive weeks on a college campus, exploring the wonders of STEMM alongside like-minded peers. The program's structure involves partnering with institutions such as the Museum of Science and Industry, The Chicago School, and Lewis University. Scholars return for three summers and in their second and third summers they are provided with diverse classes, including math, science, project-based STEMM workshops, college preparation, peace and social justice, and English language arts.

Moreover, the program extends support beyond the classroom, offering exclusive networking opportunities with STEMM professionals of color, industry partner visits, mentorship, and other valuable programming. Even during the academic year, scholars receive intensive math enrichment, attend career workshops, build networks, and access college prep resources—all at no cost.

Position requires walking, sitting, and standing day to day. Climbing stairs, running, and participation may be required during community activities. Lifting and carrying up to 20 lbs of supplies may be required. Staff must adhere to COVID-19 safety precaution protocols put in place. All scholars and staff will be required to comply with the CPASS and university vaccine mandate for in-person programming. However, vaccine exemptions will be considered based on medical exemptions, disability accommodations, or religious objections on a case-by-case basis.

MISCELLANEOUS

● Performs other duties as assigned.

PREFERRED QUALIFICATIONS

Required Education: Bachelor's Degree in a Relevant Field: such as education, event management, or a related area

Minimum Competencies: (Skills, knowledge, and abilities.)

● Passion for Education: A dedication to supporting BIPOC high school scholars in their journey through the STEMM fields.

● Logistical and Organizational Skills: Strong organizational abilities with the capability to effectively manage various aspects of program coordination.

● Communication: Excellent communication skills, including the ability to liaise with volunteers, speakers, staff, and scholars.

● Resourcefulness: The capacity to secure required supplies and resources for program activities.

● Attention to Detail: A keen eye for detail to ensure all logistical elements are perfectly executed.

● Time Management: Effective time management skills, particularly when coordinating multiple events and activities.

● Team Player: Ability to work collaboratively with staff and volunteers to achieve program goals.

● Flexibility: Adaptability to handle various tasks, including some evening work and field trips.

● Commitment: A strong commitment to the values and mission of the program and a belief in empowering young minds in STEMM.

PERFORMANCE METRICS (Describe how success in performing the key functions will be measured.) 1. Execution and delivery of assigned projects.

2. Number of project deliverables that meet the expectations of the funders and collaborating partners.

3. Satisfaction from team members and partners.

HOW TO APPLY

● Complete an online application here: https://smr.to/p92877

The application includes a place to upload your resume and cover letter and to provide written responses to specific prompts.

● Address cover letters to the Hiring Committee. No phone/email inquiries will be accepted.

● Candidates must pass all background checks.

● This position is contractual.

● This position will close when filled.

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Qualified applicants are considered for employment without regard to age, race, color, religion, gender, national origin, sexual orientation, disability, or veteran status. CPASS encourages applications from women, people of color, individuals with disabilities, and lesbian, gay, bisexual, transgender, and gender non-conforming individuals.

Job Types: Part-time, Contract, Temporary

Pay: $8,000.00 per year

Expected hours: 10 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: Hybrid remote in Chicago, IL 60637