• The position is responsible for assisting with clerical and administrative functions as needed in various departments.
• Hours: Typically 40 hours a week.

Responsibilities

• Manages traffic flow in the office, incoming calls, ensures a tidy office environment, setups-up meetings.
• Assisting data entry of work orders and uploading into other software systems.
• Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations.
• Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operations (i.e. paper, toner, etc.).
• Filing, scheduling, and various special projects within.

Qualifications

• Office Experience - General, Scheduling, Telephone Skills, Typing, Documentation Skills, Verbal Communication, Written Communication, Dependability, Attention to Detail, Administrative Writing Skills.
• Plan, organize and implement routine and special projects assigned by supervisor.
• Be able to work and act in a professional manner and exercise independent judgment in the resolution of administrative problems.
• Must be able to work independently in a fast-paced environment.
• Attention to detail is a must.
• The ability to communicate clearly and effectively is required.
• Have an understanding of the operation of all office equipment such as a computer, printer, and copier.
• Must possess Intermediate to advanced computer skills.
• The ability to use Microsoft Word, Excel, Outlook and other software programs to meet the needs of the position is essential.