notes Job Description
Title: Accounts Payable Representative I Department: Finance POSITION PURPOSE: Assist in review, audit, and processing of debit and credits received to ensure timely and accurate payment of invoices to maximize cash discount. Ensure distribution of supporting backup to suppliers. TASKS: • Open, sort, date stamp incoming mail and match invoices with receivers accurately and timely. • Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support. Correct any error noted to ensure accuracy of payment. • Data input vendor invoices, debit, and credit memos manually and in upload daily. Edit batches for accuracy and completeness, release approve batches to post to AP. • Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discount, and receiving to ensure proper recognition of liability and payment. • Prepare checks for mailing and overnight delivery. • Coordinate the flow of deduction support into and out of the department. Process all incoming backup support into vendor files for later distribution to supplier. • Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging. • Performs other relevant job duties as required. REQUIREMENTS: • Education/ Certifications: (Required & Preferred) • High school graduate or equivalent or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform duties Experience: • One year of experience in accounts payable processing • System Implementation Preferred Knowledge: • Basic understanding of accounting, reconciliations, and accounts payable functions • Additional training in bookkeeping concepts and procedures preferred • Working knowledge of MS Office Suite Skills/ Abilities: • Strong administrative skills including attention to detail, organization • Ability to communicate well verbally and in writing with internal departments, vendors, and customers • Ability to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly • Self-starter who takes initiative Ability to maintain a high degree of confidentiality PHYSICAL ENVIRONMENT / DEMANDS: • Some travel may be required • Most work is performed in a temperature-controlled office environment • Incumbent may sit for long periods of time at desk or computer terminal • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. • Incumbent may use calculators, keyboards, telephone, and other office equipment during normal workday • Stooping, bending, twisting, and reaching may be required in completion of job duties