Description

Datascan is a technology company whose mission is to help businesses make better inventory decisions one scan at a time. Through the provision of configurable software, fit-for-purpose scanning hardware, and access to real-time data, Datascan is the cost effective, high value option for retailers looking to take advantage of the accuracy, efficiency, and flexibility of our industry-leading inventory solutions. 

We operate using several key drivers for success which include -  

• Establishing lasting, collaborative client relationships that consistently exceed expectations,  
• Continually striving for excellence through innovation, technical expertise, industry knowledge and a relentless commitment to client care,  
• Being easy to do business with, in all that we do,  
• Attracting, developing, and retaining passionate, talented people in a culture of empowerment that inspires, challenges, and recognizes the contribution of every member of the Datascan team. 

Backed by private equity and with over 50 years of experience serving retailers, Datascan is the global leader in providing technology-led inventory counting solutions to world class retailers in over 42 countries. 

Position Summary

This position will play a critical role in supporting all the administrative needs of the executive team. Responsibilities will span a wide range of key tasks – managing multiple calendars, supporting audit administrative functions, assisting HR with new hire orientation, general filing, and pulling together professional presentations. A successful candidate in this role must be flexible, have strong administrative experience, possess high level communication and interpersonal skills, and be able to manage multiple priorities within assigned deadlines.

Duties and Responsibilities

• Support multiple executive leaders with administrative related responsibilities.
• Heavy Outlook calendar management. Manage multiple calendars for leaders.
• Scheduling, travel booking, and related activities.
• PowerPoint document preparation. Prepares/modifies documents including correspondence, reports, presentations, and emails.
• Facilitate Teams and other meetings, including agenda and content development. Taking detailed meeting minutes, assigning related tasks, and scheduling follow-up.
• Support clients remotely primarily via Teams and be on camera.
• Support administrative duties for the HR team while maintaining the highest level of confidentiality.
• Set up and manage meetings. Ensure all logistics are handled including but not limited to ordering meals, booking conference rooms or external locations, etc.
• Support our Technology team with SOC admin related tasks - storing documents and taking minutes for SOC 2, tracking, and following up with security training – SOC1/SOC 2, and digital storage of documents.
• Lead and/or support company events like volunteering, team building, and social gatherings.
• Receive and sort all company mail at our office facilities 1 – 2 times per week. Send to appropriate contacts via FedEx or other mail.
• Expense and reimbursement management.
• Research and compile data/findings as requested.
• Special projects as assigned.

Qualifications

• High school diploma or GED required.
• 3 years of previous related experience supporting high level company executives.
• Excellent communication and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).
• Strong organizational and time management skills.
• Detail oriented and keen attention to accuracy. Ability to analyze and problem solve. Creativity.
• Ability to maintain confidentiality and handle sensitive information.
• Must have reliable internet connectivity.
• Team player.

Full Time/Part Time

Full time (40 hours per week).

Exempt/Non-Exempt

Non-Exempt.

Work Location and Hours

• This position is 60% remote and 40% onsite. Our current primary office location is in Carrollton, TX.
• Ability to support during regular daytime business hours with flexibility to occasionally support during non-business hours as needed.

Physical Requirements

Work will be done primarily seated. Ability to walk around and move items as required when in the office – setting up meeting rooms, meals, and such. This role requires long periods of viewing a computer screen, working on a keyboard, and talking to various individuals.