Conrad & Bischoff is part of Parkland USA and the Parkland Corporation family of brands. Parkland is an independent supplier and marketer of fuel and petroleum products and a leading convenience store operator. We power a growing family of locally known brands, and our team members serve retail, commercial, and wholesale customers across the United States, Canada, the Caribbean region and the Americas. As Parklanders our purpose is energizing people and business to get them where they want to go. We’re a passionate team of down-to-earth achievers, committed to getting our customers, colleagues and communities further, faster.

Position Summary: The Administrative Assistant is responsible for supporting the daily administrative functions of the ROC General Manager (GM) as well as other ROC Leaders. This position is responsible for preparing reports, gathering information and providing data to the GM and performs a wide variety of difficult, sensitive and confidential administrative support functions; may provide work for other management staff and related duties as assigned.

Position Title: Administrative Assistant

Location: Nampa, ID

Key Responsibilities:

• Make extensive travel arrangements (domestic and international) and prepares expense reports, including but not limited to coordinate and complete travel preparation and accommodations; compile itineraries for trips and meetings as needed.
  Provide support for departmental events, quarterly events, and recognition as well as coordinating activities across the organization, events, face to face meetings, etc.
• Exercise diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including staff at all levels.
• Keep abreast of all organizational changes and business developments and maintains in-depth understanding of office management procedures and departmental and legal policies.
• Demonstrate strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, and divisional logistics needs.
• Work closely with ROC and Parkland USA Leaders, demonstrates strong verbal/written communication skills and works well on a team.
• Demonstrate strong customer service orientation and uses discretion and judgment to ensure applicable private/proprietary business information, data, transactions, and correspondence maintain confidentiality and sound judgement.
• Receive, interpret, and evaluate the level of significance of information requests, takes appropriate responsive action, and determines when the GM or other staff should be notified or involved.
• In the executive's absence, ensures that requests for action or information are distributed to the appropriate staff member.
• Assist in resolving administrative needs for improvement/problems by coordinating preparation of reports, analyzing data, and identifying solutions working closely with management and human resources.
• Assist in resolving administrative needs for improvement/problems by coordinating preparation of reports, analyzing data, and identifying solutions working closely with management and human resources.
• Interpret program guidelines, practices, and requirements to perform specialized administrative support functions.
• Provide general administrative work; distribution of mail, calendar scheduling/maintenance, meeting coordination, expense reporting and travel coordination for the ROC GM and other ROC Leaders.
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Maintain well-organized filing system (both paper and electronic), and ensure documents are maintained in a secure location.
• Communicate and enforce all safety and security issues. Report and process all employee and/or customer incidents or unsafe acts in accordance with Parkland USA’s policy and procedure.
• Employee must demonstrate safe work and risk management practices. Communicate and enforce all potential risk and security issues. Report and process all employee and/or customer incidents or unsafe acts in accordance with Parkland USA’s policy and procedure.
• Employee is expected to set priorities and meet deadlines. Employee is responsible for planning and carrying out assignments, resolving conflicts that arise, informing and coordinating with others as expected. Employee is accountable for ensuring the technical accuracy of their work and maintaining good working relations, both internal and external to Parkland USA. Self-direction and motivation are also expected.
• Maintains office schedule by picking-up and delivering items using automobile.
• Willingness to travel as needed by the ROC GM
• Must meet performance expectations and complete all duties as assigned.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualification and Skills:

• Associate degree (A.A) or equivalent from two-year college or technical school; or three to five years related experience and/or training; or equivalent combination of education and experience
• Proven skills in business and financial management
• Excellent verbal and written communication skills
• Valid Driver’s license with clean driving record
• Proficient with all Microsoft 365 tools including Office, SharePoint Online, Teams, Parkland reporting tools, purchasing, and finance systems.
• Highly effective interpersonal and communication skills
• Analytical and conceptual thinking–using logic and reason, creative and strategic
• Strong organizational skills–must be task oriented and be able to deal promptly with detailed problems
• Ability to collaborate with others within a corporate structure (e.g. finance, legal, human resources, etc.)
• Ability to work independently with minimal supervision and excel at meeting tight deadlines and time management
• Ability to manage multiple projects in fast-paced, results-based team environment

We Offer:

• Medical with a great wellness program that includes HSA, Dental, Vision, Company paid life insurance, LTD, STD;
• 401k with generous company match;
• Paid time off;
• Parental Leave
• Tuition Reimbursement
• Great working environment!

We thank all candidates in advance for their interest, however only those being considered will be contacted.

Parkland USA is an Equal Employment Opportunity Employer.

Parkland USA is committed to equal employment opportunity for all persons. All employment decisions at Parkland USA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. It is the policy of Parkland USA to provide Equal Opportunity Employment to all qualified disabled veterans, individuals with disabilities, and protected veterans who are employees or applicants for employment.

Please note that final candidates for this position will be required to undergo a confidential pre-employment background check which may include but not be limited to educational, criminal, credit, drug and alcohol and/or Fitness for Duty testing.