We are seeking a versatile and proactive individual to join our team in a multifaceted role combining executive assistance, personal support, and office management responsibilities. This position is pivotal in ensuring the smooth functioning of the executive office and providing comprehensive support to senior executives/owners. Balancing the informality of the environment with the demands of the role is key to navigating successfully.

Provide high-level administrative support to senior executives, managing calendars, scheduling meetings, and coordinating travel arrangements.

• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Act as a liaison between senior executives and internal/external stakeholders, screening and prioritizing communications when needed.
• Assist with special projects and initiatives, conducting research and gathering information as required.
• Assist in managing the daily operations of the executive office, organizing meetings, preparing agendas, and ensuring follow-up on action items.
• Support strategic planning and decision-making processes by conducting research, analyzing data, and preparing briefing materials.
• Oversee the day-to-day operations of the office, including facilities management, supplies procurement, and vendor relations.
• Answer and direct phone calls professionally.
• Greet and assist visitors to the office.
• Coordinate office events and activities, fostering a positive and productive work environment.
• Provide personal support to senior executives, managing personal appointments, errands, and household tasks.
• Coordinate personal events and activities, such as family gatherings, travel arrangements, and entertainment arrangements.
• Handle sensitive and confidential information with discretion and professionalism.

Skills:

• Project coordination
• Phone systems
• Calendar management
• Administrative tasks
• Office management
• Front desk operations
• Computer literacy
• Clerical duties
• Phone etiquette
• Proofreading

We offer competitive compensation based on experience.

To apply for this position, please submit your resume and cover letter highlighting your relevant experience. Only qualified candidates will be contacted for an interview.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Clark, NJ 07066: Relocate before starting work (Required)

Work Location: In person