Our client is a leading private equity firm specializing in strategic investments across various industries. Their firm is committed to driving growth and value for their portfolio companies and stakeholders through deep industry expertise, operational excellence, and a collaborative approach. They are seeking an experienced and highly organized Executive Assistant to support the executive team.

The Executive Assistant will provide high-level administrative support to the executive team, ensuring the efficient operation of the office. This role requires a proactive, detail-oriented professional with excellent communication skills and the ability to manage multiple priorities. The ideal candidate will be resourceful, adaptable, and possess a strong sense of confidentiality.

*Must be a MA resident

Key Responsibilities:

• Manage calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, including emails and phone calls.
• Organize and coordinate meetings, conferences, and events, including preparing agendas, materials, and logistics.
• Record and distribute meeting minutes and follow up on action items.
• Arrange complex domestic and international travel itineraries, including flights, accommodations, transportation, and visas.
• Ensure executives have all necessary documents and information for their trips.
• Assist in the planning and execution of special projects and initiatives.
• Conduct research and gather information as needed to support decision-making.
• Maintain office supplies and equipment, ensuring the office is well-organized and functions smoothly.
• Liaise with IT and other support services to resolve any issues promptly.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Act as a trusted point of contact for internal and external stakeholders.

Qualifications:

• Bachelor's degree or equivalent experience in business administration or a related field.
• Minimum of 5 years of experience as an executive assistant, in the financial services or private equity industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional organizational and time management skills with the ability to prioritize and multitask effectively.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced, high-pressure environment.
• High level of professionalism and a strong sense of confidentiality and discretion.

Familiarity with private equity or investment management.

Compensation and Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
• Opportunity for professional growth and development within a dynamic and innovative firm.

*This role was posted by a staffing agency on behalf of a client. It is full-time and permanent. A more comprehensive jop description will be provided upon interviewing.