The client develops, builds, acquires and operates high quality apartment communities within Columbus, Cincinnati, and Dayton. They are looking for an Executive Assistant to join our growing team. This role will be responsible for providing support to the CEO and Vice President of Development. Essential duties & responsibilities include:

Administration

• Collaborate with clients, prospects, vendors, partners, or others to coordinate calendars and schedule and confirm meetings
• Maintain executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Welcomes guests by greeting them, in person or on the telephone, and answering or directing inquiries. Regularly check and respond to emails where possible
• Maintain New business pipeline list of new properties
• Draft Letters of intent for offers on real estate
• Coordinate signatures as needed from CEO and VPD for all documents. Distribute to internal and external recipients as required and file in company cloud-based software
• Conserve executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Represents the executive by attending meetings in their absence and speaking on their behalf
• Provide historical reference by developing and utilizing filing and retrieval systems and record notes during meetings
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
• Maintain database of current properties that are under consideration by the company. Search and obtain tax ID cards, auditor cards, etc. for subject properties.
• Complete database backups to ensure information is secure

Special Projects

• Travel arrangements
• Ordering gifts
• Marketing Projects
• Assist with the preparation of the company newsletter
• Research property information online, zoning information, etc.
• Attend New Business meetings with CEO and VPD to assist as needed
• Assist staff with IT issues as needed in collaboration with outside IT support
• Other projects as assigned

Minimum Requirements

• Minimum of 3 years’ experience as an Executive Assistant. Experience in real estate is a plus
• Strong organization skills
• Ability to manage multiple projects and meet deadlines
• Ability to operate with a high degree of flexibility
• Excellent verbal and communication skills
• Strong attention to detail
• Ability to manage multiple projects and meet deadlines
• Knowledge of MS Office Suite and Google Suite
• Professional presence to interact with staff at all levels
• Self-Starter and can work well with limited direction
• Ability to stay organized and adapt to changing demands
• Willingness to see projects through to completion
• Ability to maintain confidentiality

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• No weekends

Ability to Relocate:

• Columbus, OH 43212: Relocate before starting work (Required)

Work Location: In person