Overview

Provide administrative support to on-site project management and staff, including administrative functions, accounting reporting and serve as a liaison for employees

Responsibilities

Administrative:

• Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, mail, copying, ordering and maintaining office supplies, etc.
• Set-up and maintain reports and databases as requested
• Cross-train with another Administrative Assistant on-site, (if applicable) to serve as back-up
• All other duties as assigned
• Must be highly organized and able to multi-task

Safety:

• Assist the site safety personnel as needed

Accounting:

• Input, verify, and process timesheets for payroll
• Maintain tracking, reporting, database spreadsheets needed for project
• Reconcile management’s purchasing card statements monthly

Employee Relations:

• Assist all employees with questions on payroll and timesheets
• Assist with equipment questions (scanner, copy machine, etc.)

Qualifications

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• 1-3 years’ experience in administrative support position

 KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Condotte America Zero Harm principles
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook and Internet
• Strong verbal and written communication skills