Description

Are You an Exceptional Executive Assistant Ready to Elevate Your Impact? 
Community Action Marin is seeking a talented and highly-skilled Executive Assistant to join our executive team. In this pivotal role, you will provide strategic project management and administrative support, directly enabling our agency's equity-driven initiatives and mission.

Job Summary: The Executive Assistant is a mid-level support and project management role that works in close partnership with Community Action Marin’s C-Suite to move forward key agency priorities and initiatives. Supporting the Chief Strategy Officer and Chief Operating Officer directly, responsibilities will include project management, data analysis, internal and external written communication, advocacy efforts and engagement in cross agency initiatives. This is a new and exciting role for a proven, highly-skilled Executive Assistant that has a growth mindset, detail orientation, and interest in working closely with agency leadership on strategic projects and priorities.

Primary Responsibilities: 
Cross Agency Initiatives

• Provide support on high level projects as outlined by Chief Strategy Officer and Chief Operating Officer – ensuring cross agency coordination to achieve deliverables and outcomes.

• Draft project workplans and flow charts, managing follow-up on key deliverables.

• Take a leadership role in cross agency initiatives that contribute to CAM’s Equity and Wellbeing Roadmap, to include Agency Onboarding and follow up.

• Utilize and maintain centralized systems (such as Raiser’s Edge and ClickUp) for relationship and project management.

Data Utilization

• Partner with the Learning & Evaluation Team (LE) team to identify and integrate data into project planning, monitoring and reporting as well as communications.

• Contribute to agency dashboard with regular tracking and reporting of key indicators to reflect assigned projects.

• Research external sources for data to inform program and advocacy decisions on strategic targets and priority issues.

Communication

• Draft internal and external communications for the Executive Team to support clarity and projects being completed on time and scope.

• Coordinate with Communications team to assess effectiveness and shared understanding of agency communications.

• Contribute to agency communications to promote shared understanding.

Advocacy

• Prepare correspondence on agency priorities, including letters on key policy issues, written and verbal testimony, and action alerts.

• Manage joint action with partner agencies and coordinate sign-on letters of support.

• Track status of policy agenda and provide updates on action items.

• Maintain agency advocacy log and other tracking mechanisms of key actions, partners, and compile related reports.

• Provide staff support to the agency Advocacy Team, assisting in agenda development, coordination, and management of deliverables.

Administrative Support

• Schedule and support key meetings involving or hosted by members of the Executive Team

• Back-up Operations Coordinator as contact person for main office building management and janitorial service and setting up workspaces and offices for new employees at all sites located within Marin County

• Coordinate as needed with the Operations Coordinator to ensure efficiencies and shared knowledge of administrative systems, staff needs, and requirements.

• Perform other duties as requested or as responsibilities dictate.

Join us and elevate your career while directly enabling our mission to uplift and empower low-income individuals and families in Marin County. In this vital Executive Assistant position, your exceptional skills and commitment to equity will drive high-impact initiatives and strategic priorities across the agency. Apply today!

Qualifications

• Bachelor’s degree or equivalent professional work experience that contributes to successfully performing the key job functions.
• Executive Assistant experience to a senior executive or C-level preferred.
• Advanced written and verbal communication skills across diverse internal and external audiences.
• Ability to speak, read and write in English with Spanish preferred.
• Ability to work both independently and as an integral member of multiple teams.
• Adept and proactive in a fast-paced environment, consulting colleagues, prioritizing assignments, bringing solutions, and meeting deadlines.
• Demonstrates an inclusive, diplomatic, and highly responsive communication style.
• Highly adaptive to different management styles and changing needs.
• Strong organizational skills, attention to detail, and follow-through.
• Commitment to strong performance, a high standard of accountability, and openness to feedback for growth.
• Deep understanding – and ability to articulate – the role diversity, equity, inclusion, and belonging plays in the agency’s work.
• A strong commitment to social justice, equity, and CAM’s mission and vision.
• Advanced proficiency with Microsoft Suite (including Teams & SharePoint), Zoom, and Click-Up in a PC environment and ability to learn new technology quickly.
• Must have valid and current California Driver’s License with clean or acceptable driving record and auto and liability insurance with reliable transportation. 

Physical Requirements

• Required to work on-site 3 to 5 days a week.
• Drive periodically within Marin County for agency business using personal vehicle.
• Vision skills to use the computer and standard office equipment.
• Hearing skills to use the phone and hold in-person conversations.
• Ability to sit for long periods of time at a computer.
• Bend: flexion of the upper trunk forward while standing and knees extended, or knees flexed when sitting
• Lift: exertion of physical strength to move objects 10-25lbs from one level to another
• Carry: hold or rest weighted objects 10-25lbs directly on hands, arms, shoulders or back while moving from one location to another
• Climb: ascend/descend with gradual or continuous progress, using both hands and feet
• Push: exertion of force on or against an object (weight/size) to move it from one location to another.
• Feel: perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin