Title: Executive Assistant

State Role Title: Admin and Office Spec III

Hiring Range: Average: $51,608.67; Exact Commensurate with Qualifications & Experience

Pay Band: 3

Agency: Dept of Ed Central Operations

Location: JAMES MONROE BUILDING

Agency Website: www.doe.virginia.gov

Recruitment Type: General Public - G

Job Duties

The VDOE Superintendent's Office is seeking qualified individuals to provide administrative support to the Superintendent of Public Instruction and the Chief of Staff. Responsibilities for this position includes: scheduling and logistics support for the Superintendent of Public Instruction; travel and paperwork support; providing briefings regarding upcoming engagements and events; reporting and tracking educator engagement; supporting the Executive Director of Education Partnership with coordination of projects and events; supporting communications of the Superintendent, and any needed procurement.

Minimum Qualifications

• Knowledge of guidelines governing essential office practices and procedures.
• Considerable knowledge of advanced clerical skills and office procedures.
• Proficiency in calendar management software, email platforms, and other relevant office tools.
• Working knowledge of personal computers and current office software including word processing, spreadsheets, and database packages.
• Ability to manage and prioritize multiple tasks simultaneously and effectively; excellent telephone manners; ability to maintain an even disposition and to cope with various personality types, including irate constituents, in a pleasant manner; good command of English and grammar; ability and willingness to assist co-workers.
• Abilities to successfully perform the work including: proofreading and editing; communication skills; able to independently manage a wide variety of assignments by organizing, prioritizing, and regulating incoming work; skills in keyboarding.
• Demonstrated ability to research, collect, organize and format data and information for reports.
• Ability to establish a good work relationship with a large group of professional staff members.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal abilities, with the capacity to work collaboratively in a fast-paced environment.
• Demonstrated ability to handle sensitive information with utmost confidentiality and discretion and handle multiple task/projects at once.

Additional Considerations

• Minimum high school diploma.
• Additional coursework, credentials, degree, or equivalent experience working in a professional environment preferred.
• Experience as administrative/secretarial assistant to senior-level management.
• Experience working in a professional office environment where confidentiality and security of information is necessary and significant is preferred.
• Experience in providing customer service/technical assistance and interacting professionally with agency personnel, state officials, school division personnel, and the general public is preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A résumé will be accepted in lieu of a completed state application. Applications submitted via e-mail, postal service, fax or hand-delivered will not be considered. Successful candidates must pass a criminal background check. Commonwealth of Virginia employees may have teleworking options available. Final teleworking agreements will be reviewed and approved upon hire.
Commonwealth’s Alternate Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to prove their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs.cpid/PWContact.aspx, or call DARS at 800-552-5019.
Reasonable accommodations are available to persons with disabilities during the application and/or interview process. For assistance call: (804) 225-2021, [TTY: 786-8389]
Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.
Virginia Department of Education does not provide sponsorship.

Contact Information

Name: Ernest Barnes

Phone: 804-923-0956

Email: ernest.barnes@doe.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.