Office Manager

Full Time

Cobble Hill Health Center is a not-for-profit long-and short-term care facility providing services to the disabled and elderly for over 40 years. The Office Manager will play an integral role in helping us to achieve our vision: to consistently exceed expectations and set the standard for excellence in residential and community care.

Who You Are:

As the Office Manager, you will play a pivotal role in providing administrative support to various senior leadership roles/departments. In this position, you will handle a variety of administrative duties to help drive the efficiency and order of the facility. Additional responsibilities include but are not limited to:

• Handle administrative duties for senior leaders
• Answer/screen phones, take messages, set appointments, and relieve switchboard as needed
• Register for seminars and webinars and keeps track of CEU credits. Set hotel reservations as needed
• Writes Purchase Orders, gives out and tracks petty cash
• Oversee attendance, set up, and minutes of board meetings, as well as send memos to all Board Members re: Finance and Board Meetings.
• Manage incoming and outgoing mail as needed
• Supply Management: Orders FedEx and certified mail supplies and office supplies and maintains supply closet.
• Oversee and sort deliveries and partner with various departments for pickup
• Update CHHC Directory and handle bank runs for CHHC matters
• Track patient hotline calls and update the log accordingly
• Provides administrative support to other teams without administrative staff as needed

What You Offer:

• 5 years of administrative support or office management experience is preferred
• Experience providing administrative support to senior-level executives
• Certified notary preferred but not required
• Experience working in an administrative capacity in a skilled nursing home or other healthcare a plus
• Advanced knowledge of Microsoft Office programs (Word, Outlook, Excel)

What We Offer:

• An opportunity to express your talents and lead a high-performing team
• Free hot meal for each shift worked
• Generous medical, dental, vision, and life insurance coverage
• Employer contribution toward the medical deductible
• Paid sick time and holidays