5 Office Manager, People Operations Jobs in Brooklyn, NY
Soko Glam is Hiring an Office Manager, People Operations Near Brooklyn, NY
Soko Glam is on the lookout for a dynamic part-time Office Manager who is eager to make a significant impact on our business. This role is not only about managing day-to-day operations but also about taking charge of broader initiatives to enhance our workplace efficiency. The ideal candidate will be adept in handling a variety of administrative tasks, from scheduling and supply management to supporting our team members and ensuring a welcoming and positive environment for our team. Proficiency in various office software and a knack for administrative duties are key to thriving in this role. The goal is to maintain an orderly and efficient office flow and to drive the continuous improvement of our company's procedures and daily operations.
DETAILS
- Position : Office Manager, People Operations
- Location : Dumbo, Brooklyn (In Office)
- Reporting to: Director, People Operations
- Type: Part-time, Hourly (20-30 hours per week)
- Schedule : A sample schedule is Monday to Thursday, 9 AM - 4 PM or 5 PM (with a 1-hour lunch break from 12 PM - 1 PM). The schedule is subject to change based on the needs of the business and teams and will flex up or down depending on the week. Schedules will be provided in advance for planning purposes.
- Office Maintenance: Oversee upkeep of the office space and equipment, ensuring a clean, functional, and welcoming environment.
- Communications Management: Handle internal and external communication including telephone, mail, and company communications to uphold a professional image.
- Supplies and Equipment: Manage office supplies, furniture, and equipment within budgetary constraints and in line with company policies.
- Operational Management: Take charge of day-to-day operations, including managing building & office access keys, setting up meetings, equipment inventory management, billing & purchase requests, receiving & distributing packages, and maintaining office protocols.
- Company Communications Portal: Update and manage the company communications portal, including business performance updates, company news, staff directory, and more.
- Vendor Management: Handle vendor research & communications including but not limited to utility & service providers and platform subscriptions.
- Calendar Management: Oversee extensive calendar management for various team and company activities including but not limited to interview and onboarding scheduling, meetings, office maintenance appointments, etc.
- Technical Support: Troubleshoot and resolve technical issues related to office equipment and shared services.
- Engagement & Event Planning: Lead the planning and execution of in-house and off-site events that not only bring our team together but also deepen our connection to our shared values and culture. This role is pivotal in crafting experiences that encourage collaboration and enhance our sense of community within the workplace.
- Special Projects: Contribute to special projects as required, demonstrating flexibility and a collaborative attitude.
- Bachelor's degree
- At least two years of previous experience in office management
- The ability to identify process improvements and make sound recommendations
- Ability to manage multiple tasks and meet deadlines
- Possess excellent problem solving, organizational, interpersonal and motivational skills
- Ability to handle confidential and sensitive information with discretion
- Ability to identify and resolve issues independently with initiative
- Solid sense of accountability and sound personal judgment
- Strong team player and collaborator
- Excellent attention to detail
The estimated pay range for this role is $19-$25/hour.
- There may be future opportunities for continued pay progression based on continued strong performance in the role.
- Learn more at the Soko Glam Career page.
We are an Equal Employment Opportunity ("EEO") Employer. It has been and will continue to be a fundamental policy of Soko Glam not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignment, benefits, layoff, and termination.
Job Summary
Full Time
$96k-122k (estimate)
04/27/2024
05/10/2024
sokoglam.com
NEW YORK, NY
<25
2012
$5M - $10M
Retail
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About Soko Glam
Soko Glam is your most trusted online beauty shop and lifestyle brand, with the best selection of Korean beauty products and content. Based in New York City, the Soko Glam team travels to Seoul regularly to scour the Korean skin care and makeup market, consult industry/product experts, and meet tastemakers to bring back a selection of beauty products that are truly tried, used, and trusted by Korean women. Soko Glam's Co-Founder and Curator is Charlotte Cho, who is (among other awesome things) a board certified esthetician, and the author of The Little Book of Skin Care: Korean Beauty Secrets ...for Healthy, Glowing Skin and The Little Book of Jeong. She personally tests and reviews every single product before it is selected for the Soko Glam community. Soko Glam launched in 2012 and is the pioneer in K-Beauty in the U.S. and one of the fastest growing brands in New York City. Known for popularizing the 10-Step Korean Skin Care Routine, Soko Glam has been featured in major publications including The New York Times, Vogue, Elle, Allure, Into The Gloss, Bloomberg, Refinery29, and more, helping millions adapt the Korean skin-first philosophy to their daily routine. Here at Soko Glam, we are a lean team that packs a BIG punch. We move fast, smart, and like to think outside the box - challenging the status quo. We do things differently, pioneer the way, and continue to innovate at every stage of our company. We're obsessed with providing our community with a personal, trustworthy, amazing experience. Our Mission: To help all people believe there are only good (skin) days ahead If you're a great fit for the Team Soko Glam, open positions can be found on our careers page at sokoglam.com or visit https://angel.co/sokoglam. If you are interested in collaborating with Soko Glam, please reach out to partnerships@sokoglam.com If you are a retailer interested in carrying brands on Soko Glam, please contact retail@sokoglam.com or orders@sokoglam.com
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