GENERAL STATEMENT OF DUTIES:

The individual selected will be an organized, dynamic self-starter who will coordinate the routine and ad hoc medical education and department functions, events, presentations and reviews that are inherent in the oversight described above. The position requires a high degree of professionalism, responsiveness, and attention to detail, as well as the ability to handle/process confidential matters appropriately. In addition, the incumbent will have a proven ability to be task and results oriented as multiple priorities are handled.

The Department/Residency Administrative Assistant serves in an administrative support staff role within the applicable department. This position is fundamental to the department and the role this department serves toward achieving the mission of the corporation. Supervision comes from the Program Director or the Clinic Manager.

ESSENTIAL FUNCTIONS:

• Liaison for graduate medical education departmental and clinical operations.
• Receives resident input from clinic staff and shares with appropriate GME leadership.
• At the direction of the Program Director, Clinic Manager, or Operations Director, creates and updates applicable faculty schedules.

a. With approval from program director, edits faculty clinical schedules in the electronic medical record system for residency clinics

b. With approval from clinic manager, edits faculty clinical schedules in the electronic medical record system for faculty clinics

• Assists faculty members in maintaining CV in Faculty Appointment Management Software
• Supports Program Coordinator and Clinic Manager with correspondence, preparing agendas, and meeting minutes for department meetings (with equipment and food as necessary), gathers agreed upon data and information, ensures materials are available to participants.
• Create letters and memos.
• Engage in telephone correspondence and delivery of telephone and voice mail messages.
• Supports Program Coordinator with coordination of activities in the residency program.
• Perform clerical work: word processing, copying, typing, filing and record keeping.
• Maintain and submit centralized check requests and files for faculty members.
• Engage in routine decision making and consult with others as appropriate.
• Maintain departmental supplies.
• Make conference and travel arrangements for others in the department.
• Planning special projects or events either departmentally or corporate specific, requiring organization and planning.
• Perform work on a personal computer of an advanced nature (i.e., beyond basic word processing); database data entry, spreadsheets, and online calendars varying in nature and scope relative to departmental needs.
• May be assigned regular or ad-hoc projects to meet the needs of the respective department or other corporate task forces.
• Must maintain a high degree of confidentiality as this role will have access to materials of a confidential and sensitive nature.

QUALIFICATIONS

Education:

• Associate's degree required

Experience:

• Applicable experience working in an office environment, utilizing clerical resources and technologies.
• Excellent written and verbal communications, strong computer skills, and time/stress management skills.

CMU is an AA/EO institution, providing equal opportunity to all persons, including minorities, females, veterans, and individuals with disabilities.