Clark Hill PLC’s Grand Rapids office is seeking an experienced full-time Legal Administrative Assistant. This position supports multiple attorneys, primarily in the practice area of litigation. This position requires a strong litigation background with at least 3-5 years of experience in that area. Experience filing at all levels of State and Federal courts is a plus. This position is responsible for providing the requisite legal secretarial and administrative (clerical) support needs of assigned attorneys; preparation of letters, memos, pleadings and other documentation as required; submission of information for conflict checks and new client setups as well as preparation of supporting documentation; file pleadings, electronically or otherwise, with the appropriate court systems; docketing of dates into a central docketing system; making travel arrangements; preparing expense reimbursement documentation; providing documentation, as required, to clients; answering incoming calls for assigned attorneys; maintaining a system of filing for all attorney work and client information including utilizing electronic file sharing systems; entering attorney time. Must demonstrate the ability and willingness to provide support in other practice areas as well.

Essential Job Functions:

• Provide legal secretarial and administrative (clerical) support to assigned attorneys.
• Prepare letters, memos, pleadings and other documentation as required.
• File pleadings (electronically or otherwise) with the appropriate court systems.
• Docket dates into a central docketing system.
• Make travel arrangements.
• Prepare expense reimbursement documentation.
• Provide documentation, as required, to clients, opposing counsel, and others.
• Enter information into the system for the purpose of running conflict checks and new client setup information as well as preparation of supporting documentation.
• Maintain an appropriate filing system for physical and electronic files for all attorney and client work, including utilizing electronic file sharing systems.
• Answer incoming phone calls for assigned attorneys, unless otherwise directed.
• Enter attorney time.
• Perform other duties or tasks as assigned or requested (as needed).

Minimum Requirements:

Must possess:

• A minimum of 3 years of experience within the litigation practice area.
• Excellent computer skills utilizing MS Word and related software, Outlook, PDF software, and electronic document and file management systems.
• Excellent attention to detail and proofreading skills.
• Ability to handle multiple tasks at one time.
• Excellent prioritization skills, and the ability to manage a diverse workload for multiple people.
• Excellent organizational skills.
• Must be self-motivated.
• Must be a self-starter.
• Ability to absorb information quickly and adapt to change.
• Ability to exercise good judgment and business acumen when interacting with clients, potential clients, guests of the firm, and co-workers.
• Excellent communication skills, both verbal and written.
• Team player orientation.
• Interested candidates should include a cover letter with their resume.

Clark Hill PLC is an Equal Opportunity Employer