2 Human Resources Coordinator Jobs in Oregon, OR
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Human Resources Coordinator
$52k-64k (estimate)
Full Time
8 Months Ago
Clackamas Community College is Hiring a Human Resources Coordinator Near Oregon, OR
Human Resources Coordinator
Salary: $24.61 - $35.58 HourlyLocation: Oregon City, OR
Job Type: Full-Time, Non-Union
Division: Human Resources
Job Number: 2324-00024
Closing: 10/20/2023 11:59 PM Pacific
Description
This position is currently a limited duration, scheduled to last until the end of the fiscal year (6/30/2024), but there is potential for it to transition into a permanent, full-time role.
The schedule is 8 am-5 pm Monday - Thursday onsite at our Oregon City campus and Friday Remotely. The first review of applications will be on Thursday. October 12th, 2023
Clackamas Community College (CCC) is an inclusive environment where the unique contributions of our diverse students, employees, and the community are honored and valued. We expect all employees to foster a climate of belonging that supports all students and employees in achieving success.
PURPOSE OF POSITION
:
The Human Resources Coordinator works closely with the Human Resources Business Partners, Human Resources Director and Chief Human Resources Officer to ensure the efficient processing of all Human Resources (HR) and Payroll transactions.
ESSENTIAL JOB FUNCTIONS
:
- HR Division Support (50% of time)
- Create a welcoming atmosphere and provide excellent customer service in all interactions with students, employees, and guests.
- Respond to human resources inquiries. Interpret and communicate human resources and payroll policies and processes to resolve basic to complex issues. Serve as the first point of contact for walk-in visitors; manage the general HR email inbox and respond to general Service Desk tickets. Forward questions or issues to colleagues on the HR team as needed.
- Provide administrative support for the HR team. Create forms, PowerPoint presentations and/or correspondence; proofread, photocopy, scan and fax documents. Prepare requests for payment (RFPs); and order office supplies.
- Respond to requests to verify employment.
- Obtain, open and distribute Division mail.
- Reconcile monthly Division credit card expenses; ensure coding is completed per college policy; obtain and submit required documentation.
- Assist in the coordination of HR events. Reserve rooms; schedule events; compose and compile meeting materials; arrange for equipment, materials, and food services.
- Support project-based work assigned by the Director of Human Resources and/or Chief Human Resources Officer (CHRO).
- Provide administrative support for collective bargaining engagements. Assist with data entry and reconciliation in Human Resources Information Systems (HRIS); audit data entry as needed to ensure accuracy of data.
- Employee Onboarding and Separation Processes (35% of time)
- Oversee new employee HR onboarding processes. Conduct candidate background checks; identify and raise potential concerns to HR Director and/or CHRO. Verify I-9 documentation virtually or in person, complete E-Verify process, and establish I-9 record. Create Payroll Change Form (PCF); enter new employee information into HRIS; set-up required new hire trainings; establish employee leave banks; establish new employee probation tracking and performance evaluation tracking; and work with hiring managers to ensure completion of the new employee access form.
- Organize monthly New Employee Orientation meetings. Schedule meetings and meeting spaces; send invitations and communications to participants, presenters, and the Associations; track attendance; coordinate make-up sessions if needed.
- Track probation timelines for Association of Classified Employees (ACE) employee; send timely notices of the end of probation to employees and their respective supervisors.
- Responsible for employee separation processes. Send email notifications to key stakeholders; notify Information Technology Services (ITS) of separation; update HRIS and various spreadsheets; create PCF; and inform supervisor of College property to be returned.
Benefit Program Support (15% of time)- Provide administrative support the HR Business Partner responsible for benefits.
- Conduct benefit orientation for new employees; provide benefit information to and respond to employee benefit questions; and enter employees in the OEBB portal.
- Assist in the preparation and coordination of benefit open enrollment sessions. Collect and file employee injury/incident forms. Provide workers' compensation forms and instructions to managers and/or employees as needed; file and send form to provider, SAIF.GENERAL JOB FUNCTIONS:
- Establish and maintain effective working relationships with students, staff, other agencies, and the general public.
- Perform other duties as assigned within the scope of the classification.
- Participate in college committees when requested.
- Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.
- Maintain work areas in a clean and orderly manner. Maintain student confidentiality, data integrity, and comply with all related college, state, and federal standards, including the Family Educational Rights and Privacy Act (FERPA).Qualifications
- The services and activities of a comprehensive human resources program including: HRIS, talent acquisition, classification, compensation, benefits and payroll administration;
- Mandated rules, regulations, policies and procedures governing Clackamas Community College's human resources programs.
- Exemplify traits that reflect the college's culture, including integrity, a customer service orientation, cultural sensitivity, trustworthiness, flexibility and a willingness to change;
- Accurately interpret human resources policies and collective bargaining agreements;
- Communicate effectively with
- Successfully manage multiple projects and balance multiple priorities and meet deadlines while working effectively in a team environment;
- Maintain confidentiality and handle highly-sensitive and personal information with sound judgement, tact, and discretion;
- Learn and effectively use technology, software, and applications at level of sophistication required for the duties of the position, including Microsoft Office (Outlook, Word, Excel, and PowerPoint), HRIS, and Applicant Tracking Systems (ATS);
- Respond to questions from candidates and employees on a broad range of human resources topics;
- Build and sustain collaborative work relationships; To work independently but also to constructively receive supervisor direction.SPECIAL REQUIREMENTS OR LICENSES
REQUIRED QUALIFICATIONS
:
Associate's degree in Human Resources or a related field and two years of human resources experience. Any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described.
Ability to exemplify traits that reflect the College's culture, including integrity, a customer service orientation, cultural competency, trustworthiness, flexibility and a willingness to change.
PREFERRED QUALIFICATIONS:
Knowledge of:
Ability to:
:
A driver's license valid in the State of Oregon or an acceptable means of alternate transportation. SHRM-CP or another professional HR certification (preferred not required).
Other Job Elements
WORKING CONDITIONS
:
The position requires minimal (20-40%) ability to use dexterity and fine motor skills assemble, build or repair machines or other objects. Frequent (51-80% of the time) use of office equipment.
The position requires minimal (5-20%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work are not difficult, and only require some degree of agility and hand eye coordination.
The work environment is well protected, with virtually no hazards or obstacles (0-5%). There is very little element of personal risk or hazard. Job conditions are usually stable, with virtually no (0-5%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc.
SUPERVISORY RESPONSIBILITIES
:
Supervision of others is not a typical function assigned to this position, but the incumbent may provide
training and orientation to newly assigned personnel and assign work to student workers.
SUPERVISION RECEIVED
:
Works under the direction of the Director of Human Resources.
Additional Information
Clackamas Community College is a diverse community that provides equal opportunity in employment, activities, and its programs. It is the policy of the Clackamas Community College and its Board that there will be no discrimination or harassment in any educations programs, activities or employment on the grounds of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, marital status, disability, veteran status, age, genetic information or any other status protected under applicable federal, state or local laws.
The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under anti-discrimination laws.
Persons having questions about equal opportunity and nondiscrimination should contact the dean of Human Resources for Clackamas Community College in Barlow Hall at the Oregon City campus, 503-594-3300. Please note the following areas of responsibility, should you need relevant resources or information: Section 504 Coordinator, Disability Coordinator, Oregon City campus, 503-594-3181; Title II Coordinator, Associate Dean, Oregon City campus, 503-594-3392; Title IX Coordinator, Dean, Human Resources, Oregon City campus, 503-594-3300.
To apply, visit: https://www.schooljobs.com/careers/clackamascc/jobs/4234840/human-resources-coordinator
jeid-1268665ecee6dd4eada382780d836b40
Job Summary
JOB TYPE
Full Time
SALARY
$52k-64k (estimate)
POST DATE
10/11/2023
EXPIRATION DATE
06/05/2024
WEBSITE
clackamas.edu
HEADQUARTERS
OREGON CITY, OR
SIZE
1,000 - 3,000
FOUNDED
1966
CEO
JOAN TRUESDALL
REVENUE
$5M - $10M
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The job skills required for Human Resources Coordinator include Onboarding, HRIS, Microsoft Office, Customer Service, Confidentiality, Talent Acquisition, etc. Having related job skills and expertise will give you an advantage when applying to be a Human Resources Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Human Resources Coordinator. Select any job title you are interested in and start to search job requirements.
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