1 Administrative Trainee Job in Richmond, CA

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Administrative Trainee

City of Richmond, CA

Richmond, CA | Full Time

$65k-82k (estimate)

2 Months Ago

Administrative Trainee

$65k-82k (estimate)

Full Time 2 Months Ago

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City of Richmond, CA is Hiring an Administrative Trainee Near Richmond, CA

Introduction

The City of Richmond is seeking a motivated and detail-oriented team-player to join the City of Richmond Employment and Training Division as an Administrative Trainee. In this role you'll provide a variety of routine to complex office support by organizing and maintaining office files, interacting with both City employees and the public in a courteous and professional manner. The ideal candidate is versatile, collaborative, precise, and willing to go the extra mile for our employees and residents. If this description fits you, please apply to join our team!

Current vacancies exist in the City's Employment and Training Division; however, the established Employment List will be used to fill positions within other City Departments as vacancies occur.

Annual salary for this classification is as high as $64,321.20.

In addition to the salary shown, there is a Cost-of-Living Adjustments over the next year (beginning 01/01/2025) totaling4%.

City-paid benefits include medical, dental, vision, paid vacation, holidays, administrative leave days, sick time, development reimbursement, one week of paid parental leave, and more! All benefit information can be found in our Benefits Summary.

The job description will be closed after 150 candidates are reached. Therefore, we encourage you to apply early.

Position Description and Duties

Under close supervision, performs paraprofessional duties in administration and management or in a specialized staff service and does other work as required.

This is a training or student intern class for those persons planning to enter the professional administrative and management fields, but who needs more experience and training in order to qualify for the entry level professional classes. Incumbents must possess alertness and basic maturity to permit professional development. Assignments may be departmental, general, financial, personnel, property, community services or record management. Although initial assignments may be relatively simple, they become increasingly difficult as the incumbent develops.

The most successful candidate has a professional history of being a quick learner, ability to work independently, excellent judgment, flexibility, fully competent to perform a variety of office support duties, and willingness to learn and be trained.

Desirable Characteristics: self-motivated, ability to work well with many leadership styles, ability to pivot, willingness to pitch in during critical times.

The City of Richmond is the City of Pride and Purpose, and we value those traits in our employees!

The following list is intended to be illustrative in nature, and does not necessarily represent the entire range of work duties expected of employees within the classification.

Performs simpler tasks while assisting in preparing budgets, maintaining accounting records, performing general records management, processing, personnel actions and examinations, compiling data for departmental and city-wide operations, analyzing interdepartmental and public relations, and assisting in a variety of other administrative functions.
Assists in making surveys, analyses, and reports by performing simpler tasks involved in obtaining facts, arraying facts, studying relationships, and reviewing report drafts prepared by others.
Obtains materials from specified sources; studies and summarizes materials.
Performs statistical and clerical work of moderate complexity as part of accomplishing assigned chores.
Assists in preparing information for public dissemination by coordinating the distribution of printed matter.

Minimum Qualifications

Required Education and Experience

Any combination of education or experience which would demonstrate possession and application of the knowledge, skills, and abilities listed.

COVID-19 Vaccination Requirement:

The City’s policy is that all persons hired on or after October 18, 2021, must be fully vaccinated, including the booster, for COVID-19. New employees will be required to provide proof of complete vaccination or have an approved medical or religious accommodation before employment may commence. If you have any questions regarding this policy, please contact Human Resources.

REQUIRED KSA FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

Basic statistics

Skill in:

Use of the English language; basic mathematical operations.

Ability to:

Communicate effectively orally and in writing
Work with normal supervision
Interpret technical instructions
Learn administrative techniques, including principles of organization, budgeting, and personnel administration.
Follow moderately difficult oral and written instructions
Collect, compile, analyze, and interpret statistical and other factual data

Additional Information

Application Process

To Apply: Interested individuals must apply onlineby fully completing the City of Richmond Employment Application, including answers to supplemental questions, by 11:59 p.m. on the final filing date. Incomplete applications or those lacking in sufficiently detailed information will be rejected. Resumes or prior applications will not be accepted in lieu of a thoroughly completed application. All communication regarding this recruitment will be via email. Each applicant must apply with a monitored email address.

The job description will be closed after 150 candidates are reached. Therefore, we encourage you to apply early.

Qualifying Phase: All completed applications will be evaluated based on job-related qualifications criteria, which could include desirable qualifications and the specific needs of the hiring department(s). Candidates may be screened for better qualified.

Written Exam: The written exam will measure the candidate's skills and abilities based on job-related criteria. These skills and abilities may include the ability to spell, punctuate, use correct grammar, comprehend written material, and make arithmetic computations. A score of 70% or better is required to pass. Rank on the Employment List will be determined solely by test score (weighted 100%). Having all of the minimum qualifications does not guarantee advancement nor placement on the employment list.

The tentative date of the written examination is the week of March 25, 2004.

Employment Eligibility List:A ranking of "A" (Best Qualified), "B" (Well Qualified), or "C" (Qualified) is required to achieve a position on the Employment Eligibility List. This List will be in effect for a maximum of two (2) years; however, the list may be canceled, without notice, after six (6) months.

Background Check:The successful candidate will be required to undergo a background.

Immigration Reform Control Act

In compliance with the Immigration Reform Control Act of 1986, individuals offered employment by the City of Richmond will be required to show documentation of eligibility to work in the United State as a condition of employment.

Non-Discrimination Policy

The City's policy prohibits discrimination against any applicant on the basis of race, color, age, physical or mental disability, religion, creed, sex, sexual orientation, or national origin.

Disaster Service Workers

California Government Code Title I, Sections 3100 - 3109, declare all public employees to be Disaster Service Workers subject to such disaster service activities as may be assigned to them by their superiors or by law. More information can be found here.

EEO/ADA/DRUG-FREE WORKPLACE

WEBSITE: www.ci.richmond.ca.us

Analyst: K. Florence
3/2024

About the City of Richmond

The City of Richmond lies on the eastern shore of San Francisco Bay, five miles north of Berkeley and seven miles northeast across the Bay from downtown San Francisco. A hub of multimodal transportation, many of our residents and businesses are located in Richmond because of its central location and easy access to the Amtrak/Capitol Corridor, BART, AC Transit, the ferry, and two freeways (I-80 & I-580). Residents, visitors, and employees enjoy Richmond’s numerous recreational opportunities, which include 32 miles of shoreline and over 3,000 acres of shoreline parks, more segments of the Bay Trail completed than any other city, several recreational boat harbors and yacht clubs, and thousands of acres of contiguous inland regional parks and open space. The City has substantial economic resources but is still affordable compared to other Bay Area cities. Our community is welcoming, diverse, and actively engaged.

Richmond is truly the City of Pride and Purpose!