20240211 Administrative Analyst

CLOSING DATE: June 4, 2024APPLY ONLINE AT LONGMONTCOLORADO.GOV/JOBS

Department: Strategic Integration

Division: Rates & Analysis

Hiring Range: $28.30- $31.45/hour

Monday – Friday, 8:00am – 5:00pm Remote and schedule flexibility with supervisor approval.

Regular Full-time with Benefits

Benefits include: Medical, Dental, Vision, Flex Spending, Defined Benefit Pension Plan, 401(a) Money Purchase Plan, Life & Survivor, Term Life & AD&D, Long Term Disability, Bereavement, Jury & Witness Duty, FMLA, Military Leave, Parental and Caregiver Leave, Sick, Vacation at start of employment, Holiday pay, EAP, Tuition Assistance.

Other benefits: Optional, employee elected, voluntary benefits are available.

This is a fixed term position ending December 31, 2026.

Definition:

Perform a wide variety of tasks in providing highly responsible administrative staff assistance, conducting specific and comprehensive analyses of a wide range of municipal policies, organization, procedures, financial services, and maintenance and analysis of department/division data.

Principal Duties:

· Develop and maintain department activity, accounting, and statistical tracking processes, spreadsheets, and databases. Compile, analyze, and ensure accuracy of data. Work closely with professional and management staff to assist in the interpretation and analysis of data.

· Schedule work orders, service calls, and other activities for departmental employees. Maintain activity and work logs. Dispatch other employees on a regular or emergency basis.

· Respond to routine internal and external customer service needs and calls including opening and closing work and service orders, customer follow-up, and data entry. Provide general information as well as response to specific customer questions requiring additional research. Route inquiries appropriately for more complex matters and interpretation issues. Takes written messages. May perform reception duties.

· Develop and implement processes related to data management activities.

· Develop and conduct surveys of various department programs and services.

Analyze data and prepare reports and recommendations.

· Develop and modify databases and spreadsheets to ensure proper tracking and maintenance of collected data. Participate in the design and installation of new and revised software programs and systems.

· Administer non-complex, administrative-oriented department programs. Serve as point of contact to the public and customers and resolve issues. Maintain program data and prepare related reports.

· Assist in the tracking, analysis, and presentation of financial and budgetary information. Maintain and modify department databases. Assist in resolving issues with department and Finance. Prepare reports.

· Perform special projects within department/division as assigned.

· Represent the department and/or City in interdepartmental, interagency, community, and professional meetings as required.

· Confer with members of the public and the media to explain policies and programs, respond to complaints and requests for information.

Working Environment:

Work is generally performed in standard office environment. Frequent use of technical office equipment including personal computer, document preparation equipment, telephone, and fax machines. May involve the ability to move 15 -20 pounds, mobility through diverse work environments, and frequent exposure to stress associated with varied, complex tasks. May be required to work long or non-traditional hours to fulfill organizational needs, projects, or special circumstances. Exposure to frequent interruptions. Physical requirements include frequent use of fingers, use of both hands, sitting, correctable vision, hearing, speaking and writing; Mental requirements include frequent reading of documents, use of confidentiality, problem solving, detailed work, math, reasoning, verbal and written communication, customer contact and multiple concurrent tasks.

Qualifications:

Any combination of education and experience equivalent to an Associate’s Degree from an accredited college or university with major coursework in business administration, public administration, social science, or related field and at least two years of general administrative experience preferably in a municipal government. Special Qualifications: Possession of a valid Colorado Driver's License. Bilingual (English/Spanish) basic proficiency preferred.

We’re committed to building a team that reflects the diversity of the communities we serve. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications, and encourages all candidates to apply and help us achieve our goal of creating an inclusive and equitable workplace.

Selection

The selection process will include complete job description review, personal interview, computer testing, background investigation, criminal background check, and substance screening.

DEADLINE: 11:59 P.M. ON June 4, 2024

Online application (required) must be successfully submitted by 11:59 p.m. on June 4, 2024. The online application process is available for this position on our website at www.longmontcolorado.gov/jobs. Resumes will be accepted in lieu of the full City Application; however, they must be submitted via the City application site for consideration. For more information, call (303) 651-8609.

The City of Longmont is an equal opportunity employer. The City affirms its commitment to diversity and to complying with all applicable federal, state, and local laws regarding nondiscrimination in employment. The City will not discriminate against any person in recruiting, examining, appointing, hiring, training, placement, termination, layoffs, recall, transfer, leave of absence, promoting, compensating, retaining, disciplining, or any other personnel action on the basis of age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, genetic information, marital status, veteran status, status with regard to public assistance, physical or mental disability, or any other characteristic protected by federal, state, or local law, except when any of these categories constitutes a bona fide occupational qualification (i.e., an actual qualification for performing a job). If you need special assistance in the selection process, please contact the Human Resources Department in advance to make arrangements.

AN EQUAL OPPORTUNITY EMPLOYER

ALL CITY OF LONGMONT FACILITIES ARE SMOKE FREE

Job Type: Full-time

Pay: $28.30 - $31.45 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Longmont, CO 80501