Performs secretarial, administrative, and specialized duties involving the operation of the Public Works Department, including specific divisional support as needed. Some responsibilities are exclusive to a particular division with specialized service requirements.ESSENTIAL FUNCTIONS
The following duties are typical for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to demonstrate competence and satisfactory performance of these duties. Other duties may be required and assigned. 

1. Answers telephone and screens calls, relays messages and instructions
2. Greets and assists citizens and other visitors at City Hall
3. Responds to inquiries and complaints from the public
4. Examines and processes invoices and work orders
5. Orders supplies as directed by Department Director or Superintendents
6. Receives and routes mail
7. Maintains filing system for the department, including record retention and disposition according to the Texas State Records Retention Schedule
8. Explains divisional policies and procedures
9. Compiles a variety of reports as directed by the Director or Superintendents
10. Prepares and assists with mailouts and agenda packets
11. Performs data entry for department
12. Performs other administrative tasks for the Department Director or Superintendents as needed
13. Assists other Public Works Coordinator positions as needed
14. Receives and posts payments, billing and invoicing
15. Other duties as assigned. 

 
KNOWLEDGE SKILLS AND ABILITIES 

1. Good knowledge of general office skills
2. Good knowledge of purchase orders and invoice preparation
3. Ability to communicate effectively with City staff, the public, and City businesses
4. Good knowledge of departmental and divisional software applications, including Microsoft Office Suite
5. Ability to understand and follow oral and written instruction
6. Ability to maintain consistent attendance

Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.MINIMUM REQUIRED QUALIFICATIONS

1. High School Diploma or equivalent
2. Valid Driver’s License

PHYSICAL AND WORK ENVIRONMENTThe physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor or Employee Services.

• This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work is generally in a moderately noisy office setting.