We are Boutique Legal Firm seeking a responsible and reliable Paralegal/Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Paralegal/Administrative Assistant include providing support to our Office Manager and employees, assisting in daily office needs and managing our company’s general administrative activities. The Paralegal/Administrative Assistant's responsibilities include maintaining appropriate filing systems and managing the in-house phone system. The ideal candidate should have knowledge of the Superior Court rules and processes. This candidate should also have excellent attention to detail, excellent oral and written communication skills, be highly organized and also be proficient in their work. If you have previous experience as a paralegal and an administrative assistant and familiarity within our industry, we’d like to meet you.

Responsibilities

• Filing
• Answer and direct phone calls
• Organize and schedule appointments
• Create new client files
• Scan documents into Smokeball
• Make copies
• Schedule mediations
• Submit Notices of Unavailability to the Court
• Prepare and send out certified mailings
• Maintain in-house filing system
• Order office supplies
• Maintain contact lists
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with management and paralegals to handle requests and queries

Skills

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School Diploma
• A Paralegal Degree or Family Law experience is highly desired

Job Type: Full-time

Pay: From $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Free parking
• Vision insurance

Schedule:

• Monday to Friday
• No nights
• No weekends

Travel requirement:

• No travel

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: In person