12 Executive Assistant, Ministry Development Jobs in Los Angeles, CA
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Executive Assistant, Ministry Development
$77k-99k (estimate)
Full Time
2 Weeks Ago
Children's Hunger Fund is Hiring an Executive Assistant, Ministry Development Near Los Angeles, CA
EXECUTIVE ASSISTANT, MINISTRY DEVELOPMENT – LOS ANGELES, CA - FOR CHILDREN'S HUNGER FUND, A FAITH-BASED NON-PROFIT
JOIN THE TEAM - ORGANIZATION OVERVIEW:
At Children’s Hunger Fund, we are a team of like-minded individuals committed to delivering hope to suffering children, answering God’s call to serve Him together in this way—equipping local churches for gospel-centered mercy ministry. We invite you to explore whether there might be a place for you on our team. CHF was founded in 1991 by Dave and Lynn Phillips who decided to establish a ministry that worked to alleviate the physical and spiritual suffering of children as well as support and empower local churches to minister to the poor. CHF now serves in over 30 countries. Mercy Network church partners continue to expand their reach into new communities, and more families are hearing the hope of the gospel through gospel-centered, relational mercy ministry. CHF has office locations in Los Angeles, California, and Dallas & San Antonio, Texas.
At Children’s Hunger Fund, we are a team of like-minded individuals committed to delivering hope to suffering children, answering God’s call to serve Him together in this way—equipping local churches for gospel-centered mercy ministry. We invite you to explore whether there might be a place for you on our team. CHF was founded in 1991 by Dave and Lynn Phillips who decided to establish a ministry that worked to alleviate the physical and spiritual suffering of children as well as support and empower local churches to minister to the poor. CHF now serves in over 30 countries. Mercy Network church partners continue to expand their reach into new communities, and more families are hearing the hope of the gospel through gospel-centered, relational mercy ministry. CHF has office locations in Los Angeles, California, and Dallas & San Antonio, Texas.
POSITION OVERVIEW:
The Executive Assistant provides strategic and tactical assistance to the Executive Director, Ministry Development (MD) in support of the effective and efficient accomplishment of the Executive's responsibilities and goals. Serves as a direct representative for the Executive where needed. Exercises biblically-based, sound judgment in a variety of situations. Handles visitors and callers with care and respect, ensuring an excellent representation of the Executive, Executive Team, the department, and organization overall. Serves as point of contact for International MD group at the headquarters office.
Reports To: Executive Director, Ministry Development
Relates Closely With: International and domestic Ministry Development, Administrative Team.
Essential Duties & Responsibilities:
- Maintain strong organizational knowledge of CHF as a whole, and specifically for department activities, responsibilities, and interaction with the rest of the organization in order to effectively provide information and be a proactive resource to Executive, whether during individual meetings or as the occasion requires.
- Execute projects and assignments as delegated or requested by Executive; ensure timeliness and accuracy.
- Serve as primary contact point in the Executive's absence and as otherwise requested by Executive, serve as informational resource for MD to department members as well as others inside/outside the organization.
- Maintain Executive's calendar (schedule and manage appointments, ensure accurate and timely communication of any changes), schedule and set-up meetings (including preparing video/web conferencing, PowerPoint, handouts); record and distribute meeting minutes, follow up on action items on behalf of Executive.
- Manage Executive's files and incoming/outgoing calls and correspondence as needed, create/send letters or packages/emails, and ensure timely follow-up.
- Make and/or ensure timely travel arrangements for the Executive (and department members as may be needed) including but not limited to: itineraries, boarding passes, transfers; proactively monitor details to ensure accuracy and timeliness (e.g., booking in advance for best fares, etc.); process Executive's expense reports.
- Create and maintain various reports ensuring timeliness and accuracy; recommend new reports to assist Executive in effectively managing areas of responsibility.
- Provide departmental support for International MD staff, including but not limited to: office supply orders, travel arrangements, business card orders, prayer requests, credit card reconciliation management for the team, communicating process and procedures.
- Lead by example in facilitating strong, effective cross-departmental communications and teamwork; participate in Administration Team meetings, provide suggestions that facilitate teamwork, effectiveness, efficiency, and further the mission of CHF.
- Participate in wide range of organizational meetings and events, including but not limited to: Staff, Department, and Board Meetings.
Equipment:
- Standard Office Equipment (e.g., telephone, computer workstation, printer, copier, scanner, calculator)
Work Environment:
- Primarily office; Occasionally warehouse, public venues
Physical Demands:
- Constantly think and exchange accurate information verbally and in writing, including via computer/email/phone (including texting)
- Constantly operate a computer and other office machinery, such as a copy machine and printer
- Move around inside the office frequently to attend meetings, access file cabinets and utilize office machinery
- Remain seated or standing/walking for long periods of time due to project deadlines (e.g., computer use for 2-4 hours) and/or participation in organizational events (e.g., event activities up to 10-12 hours in a day) which includes a mixture of lifting, carrying, bending, stooping, reaching (event set-up/tear-down, and execution of responsibilities during the event)
- Occasionally lift up to 35 lbs (e.g., moving/carrying file boxes or event equipment/supplies)
Minimum Qualifications (Knowledge, Skills, Abilities):
- Confesses Jesus Christ as Savior and Lord; active member of a gospel-centered, Christian local church; demonstrates ongoing growth in Christian maturity
- Experienced in administrative support and/or office operations; non-profit experience preferred
- Previous work or volunteer experience in international ministry or related environment helpful
- High level of professional discretionary judgment as well as spiritual discernment
- Proactive with demonstrated ability to independently develop and implement appropriate solutions
- Excellent computer skills (MS Office, Internet); able to quickly learn new software applications such as relational database software
- Professional appearance and gracious, personable communications skills (written and verbal)
- Trustworthy, able to maintain appropriate confidentiality of donor and ministry information
- Reliable in attendance and timely completion of work/projects
- Able to successfully manage multiple projects simultaneously, prioritize, and be organized
- Flexible, able to positively adapt to the changing needs of CHF’s ministry
- Able to effectively communicate CHF’s mission, distinctives and programs, and direct inquiries appropriately
- Experience in travel arrangements is preferred
- Bilingual Spanish/English is a plus
NOTE: The statements above are intended to describe the general nature and level of work involved for this job and are not intended to represent an exhaustive list of responsibilities, qualifications, work environment and/or physical demands. You will be required to perform other duties as assigned.
Job Summary
JOB TYPE
Full Time
SALARY
$77k-99k (estimate)
POST DATE
04/16/2024
EXPIRATION DATE
06/15/2024
WEBSITE
chfus.org
HEADQUARTERS
Los Angeles, CA
SIZE
<25
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