Coordinator, Event Support Services

Robinson College of Business

Buckhead Center

Georgia State University’s J. Mack Robinson College of Business (RCB) is the sixth-largest business school in the country, with an enrollment of approximately 8,000 students. Our undergraduate and part-time MBA programs for working professionals are ranked among the best by U.S. News & World Report, and our Executive MBA is ranked among the world’s best by CEO Magazine. Georgia State University is in the heart of Atlanta and has strong ties with Atlanta’s business leaders, many of whom are alums of Robinson College.

These are exciting times at the J. Mack Robinson College of Business at Georgia State University. We are growing, and we are thrilled that you are interested in joining our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission of pursuing excellence.

Robinson is seeking an Events Coordinator to join the Building Operations team at the Robinson College of Business Buckhead Center. The Buckhead Center is home to Robinson’s executive and graduate programs and features technologically advanced lecture-style classrooms, flexible classrooms, and breakout rooms.

WHAT MAKES RCB Career Management Services A GREAT PLACE?

• A flexible work environment
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

The ideal candidate will work with internal and external customers to coordinate the logistics for meetings and events scheduled at the Buckhead Center. This position will handle the arrangements for room setup, technology services, parking, catering, and final invoicing. This position requires an individual with strong organizational skills, excellence in customer service as well as some project management.

• Work with clients to coordinate meetings and events within our facility. Process event details and provide expert guidance to clients based on event goals.
• Recommend to the client event space, setups, and resources to support a successful event. Coordinate the selection of suitable event space, catering and refreshments, parking validations, and use of Center resources.
• Route event contracts and certificate of insurance documents to GSU Legal and other required approvers.
• Communicate event furniture and resource setup requirements to the departmental facilities team.
• Connect clients with the Robinson technology team to ensure event technology support needs are arranged.
• Make food & beverage arrangements with caterers for select events.
• Provide day-of-event coverage and support.
• Review and approve event charges before submission to the accounting team.

Benefits – The University System of Georgia (USG) provides comprehensive benefits to Georgia State employees. USG offers healthcare, dental, vision, and other benefits, as well as retirement plan options. https://hr.gsu.edu/service-centers/benefits/

USG Retirement

• Teacher Retirement System -- TRS is a Defined Benefit Plan, a traditional public pension plan. Employees contribute 6% and USG contributes 19.81% to the plan. Your retirement benefit is calculated by factoring in years of service, final salary, and a 2% multiplier. Employees are vested after 10 years.

Tuition Assistance Program (TAP) -- Full-time employees enrolled in a USG degree program may earn their degree for free. Find the TAP details here.

Minimum Requirements:

• Bachelor's degree and three years of related experience; or a combination of education and related experience.

Preferred Qualifications:

• Two years of event planning experience
• Facilities operations, project management, and customer service experience in a hospitality setting
• Excellent verbal and written communication
• Strong organizational skills and attention to detail
• Ability to multi-task and prioritize tasks independently
• Ability to think critically about issues and opportunities and identify solutions
• Self-starter, quick learner with an awareness of meeting deadlines
• Ability to build and maintain collaborative relationships