Assistant Event Coordinator: Sponsorship and Speaker Coordinator for Small and Growing Conference Management Company

EVENT PLANNING ASSOCIATE / EXECUTIVE ASSISTANT – Part Time

The Executive Assistant/ Meeting Planner Associate position is located in Atlanta and is a hybrid position. This is a part time for up to 20 hours per week with 30 hours needed leading up the weeks before a conference or event.

Position Summary:

As the Conference and Event Associate / EA, your primary role is to support sales and management. You'll ensure events are detailed and executed seamlessly by working with clients to ensure a positive event.

Must be a self-started, have a positive personality, and have a passion for event planning.

Essential Job Functions

• Meet high hospitality expectations and standards when interacting with clients and customers.
• Ensure accurate and detailed data and all materials have been collected from clients prior to events.
• Ability to meet deadlines is a must.
• Have an exceptionally positive attitude in a fast-paced environment.

Knowledge, Skills and Abilities

• Excellent written and verbal communication skills.
• Maintain positive relationships with team to reach common goals.
• Attention to detail and willingness to be "hands on" for a successful event.
• Able to prioritize in a fast-paced environment and offer solutions for success.
• Proven ability to maintain a high level of customer satisfaction.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance.

Participation

• Attends weekly meetings with manager onsite

Client Support

• Connects with new clients to set meetings
• Follows up with marketing and other aspects of event planning from clients
• Communicates with prospects and clients as necessary to set appointments or collect material for events.
• Conducts web-based research on prospect clients and institutions as requested
• Creates brochures, bios, logos, and other materials as requested

Qualifications

• Associate degree in event planning or 2-3 years equivalent experience in event planning
• Experience with meeting planning desired
• Outlook skills
• Must have a professional demeanor with the utmost respect for confidential matters
• Must be able to work independently and in a team environment
• Must have excellent written and verbal communication skills with strong interpersonal skills
• Must be detail oriented with excellent organizational skills
• Must have ability to multi-task
• Must have ability to work in a high stress, fast paced environment
• Must have strong work ethic with a positive attitude
• Must have excellent problem solving and proactive abilities

Working Conditions

• Long periods of sitting
• Long periods of computer and telephone usage
• Potential travel to conference locations

Works Remotely though must meet with sales team/coordinator once a week in person.

Looking to Hire Immediately

IF INTERESTED

Contact Jacey Smith

Please include link for LinkedIn Account and/or Resume

J.C. Smith Events

Website: www.jcsmithevents.com

LinkedIn: www.linkedin.com/in/jaceysmith

Job Type: Part-time

Pay: $25.00 per hour

Expected hours: No more than 20 per week

Work Location: Hybrid remote in Atlanta, GA 30346