Chapa-De Indian Health invites you to advance your career as an Executive Assistant. This is your opportunity to join a dynamic healthcare organization with a culture focused on work-life balance, career and educational advancement, and the overall support of employee 'well- being'.

Benefit Highlights:

• Employee annual raises when meeting or exceeding job expectations
• Employer-paid Health Insurance (medical, dental and vision): 100% for employee and 80% for dependents.
• 17 days PTO per year
• 11 Paid Holidays
• Retirement Plan with 6% match
• Fantastic work/life balance
• Opportunities for career advancement

The Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO) to ensure goals and objectives are accomplished. This position is responsible for leading, prioritizing, and executing on a variety of special projects and events, confidential assignments, travel arrangements, meeting coordination and manages the CEO's schedule and calendar.

EXECUTIVE ASSISTANT DUTIES:

• Maintain CEO's calendar, including scheduling meetings and appointments. Ensures CEO is aware of daily schedule, has appropriate materials, files, presentation, etc. in advance of meetings and is notified of schedule changes as they occur while ensuring all parties are informed of meeting agenda and deliverables.

• Provide dedicated administrative support to CEO; serves as contact person/gate keeper between management, the wider team and external partners; proactively reminds CEO of obligations/priorities, and shares relevant information on new situations that arise.
• Handle administrative details and routine issues independently and take responsibility for completing these on time to a high quality.
• Manage multiple strategic projects simultaneously and ensures timely completion of all deliverables in a highly collaborative team based fashion.
• Provide administrative support for live and virtual meetings such as scheduling meetings, developing and communicating agendas, space reservations, food and beverage planning, A/V needs, registrations, distribution of materials, content development and delivery.
• Provide general administrative support to other executives and the larger leadership team.
• Create PowerPoint presentations, financial spreadsheets, special reports, and agenda material for a variety of special projects.
• Compile, transcribe, and distribute minutes of meetings.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or a minimum of five (5) years executive administrative experience.

• Advanced level in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Excellent written and oral communication skills.
• Experience in scheduling, report writing, travel, logistics, and process improvements.
• Possess a high degree of professionalism and confidentiality.
• Excellent grammatical, editing and proof-reading skills.
• Highly organized, accurate, efficient and have a high attention to detail.
• Demonstrated ability to multi-task and handle multiple priorities.
• Demonstrated ability to effectively communicate with other professionals, including patients and 3rd party vendors.
• Understands authority and who needs to be involved in decision making; seeks appropriate approvals.
• Demonstrated ability to work effectively with a variety of different people and at all levels in the organization.
• Remains calm and resourceful under pressure.

** Must have received or be willing to receive the COVID - 19 vaccine before date of hire to be considered for employment. This includes the booster shot, when eligible.

Indian Preference. Preference in filling vacancies will be given to qualified Indian applicants in accordance with the Indian Preference Act (Title 25, U.S. Code, section 472 & 473). In other than the above, Chapa-De Indian Health Program, Inc. is an Equal Opportunity Employer.

About Us: Chapa-De is a non-profit community outpatient health center with a mission to advance the health and well-being of American Indians and low income individuals living in our communities by providing convenient access to high quality, compassionate care. With clinics located in Auburn, CA and Grass Valley, CA, we have multidisciplinary health care teams that provide a broad spectrum of services including adult and pediatric primary care, nutrition and health education, women's health services, dental care, orthodontia, mental health and substance abuse counseling, psychiatry, optometry, and pharmacy.

As an Equal Opportunity Employer, Chapa-De recognizes that our strength lies in our people.

We are committed to the principals of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is the intent of Chapa-De to maintain a work environment free of harassment, discrimination, or retaliation because of age, race, religious creed, color, national origin, ancestry, physical disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by federal, state or Local laws. We are dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

Chapa-De provides reasonable accommodation to enable qualified individuals with disabilities to perform the essential functions. Please tell us if you require a reasonable accommodation.

Post job offer: pre-employment physical, pre-employment drug screen, TB test, proof of COVID-19 vaccination and annual flu shot (during flu season) are required as a condition of employment. Additionally, your authorization to release information for criminal background check is a contingency for an offer of employment.
From: Chapa-De