Position Summary

Under general supervision, the Administrative Assistant coordinates, oversees, and / or performs a wide variety of administrative support activities for the department.

Assignments may be confidential in nature. Serves as the primary point of contact for internal and external constituencies.

Must be committed to serving a diverse college community.

Duties & Responsibilities

Provide support for the Chief Human Resource Officer (CHRO and staff of the office, to include screening and handling telephone communications, greeting and directing visitors and handling inquiries, as appropriate;

serves as a primary point of contact.

Provide support to the onboarding and new employee orientation process.

Serve as a reliable source of information for employees; maintain the departmental email account, responding to employee questions in a timely and professional manner.

Organize and facilitate meetings and special events.

Compose and prepare written documentation and correspondence.

Gather, enter, and / or updates data to maintain departmental records and databases; establishes and maintains employee files and records.

Coordinates and oversees the day-to-day management of supplies, equipment and facilities; process requisitions as needed.

Performs job-related duties as assigned.

Knowledge, Skills and Abilities

Excellent organizational skills and attention to detail.

Proficient in Microsoft Office Suite.

Knowledge of planning and scheduling techniques.

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

Records maintenance and database management skills.

Ability to communicate effectively, both orally and in writing.

Ability to analyze and solve problems.

Ability to maintain confidentiality and act with discretion at all times.

Skill in organizing resources and establishing priorities.

Ability to lead and train students.

Ability to create, compose, and edit written materials.

Knowledge of office management principles and procedures.

Ability to coordinate and organize meetings and / or special events.

Minimum Qualifications :

High School Diploma or GED

One (1) year clerical experience

Preferred Qualifications :

Bilingual (English / Spanish)

Experience using Workday ERP and / or Ellucian Banner

Best Consideration Date : May 3, 2024

Instructions to Applicants :

Please add the following documents to your application in the "Resume Drop Box" section of your application :

Resume

Cover Letter

Unofficial Transcripts (If Necessary)

Notice of Background Check and Education Verification :

All offers for employment with Santa Fe Community College (SFCC) are contingent upon the candidate having successfully completed a criminal background check.

Some positions may require further educational verification to ensure compliance with our accreditation standards.

Additional Comments to Applicants :

Applications are disqualified in the first level of review if they do not meet all Minimum Qualifications listed in this job posting.

Years of experience are calculated based upon numbers of hours worked per week. Example : 2 years of experience working 20 hours per week equals 1 year of experience.

Relevant experience pertains to Minimum Qualifications, Job Summary / Basic Function, and Preferred Qualifications / Knowledge, Skills and Abilities described in this job posting.

ASSUMPTIONS ARE NOT MADE at any level of SFCC’s Hiring Process if information presented in the application material does not clearly address the Minimum Qualifications, Job Summary / Basic Function, and Preferred Qualifications / Knowledge, Skills and Abilities.

Number of pages of application material will not negatively / positively affect your application, however, LACK OF DETAIL may.

Diversity Statement :

As Santa Fe Community College (SFCC) neighbors ancient Pueblo lands, and is a Sanctuary campus in a Sanctuary city, SFCC is committed to attracting and retaining highly qualified and richly diverse faculty and staff.

Our students need a community to teach and support them and that represents their diversity. SFCC strives to make our campus a place of safety, inclusion and equity where all individuals from all diverse backgrounds feel welcomed, nurtured and valued.

At the heart of SFCC’s mission Empower Students, Strengthen Community. Empoderar a los Estudiantes, Fortalecer a la Comunidad is a commitment and promise that higher education and opportunity should be open to everyone in our community and to fostering a climate where students can be who they want to be.

A place where all within our community belong. A place where you are seen, a place where you are valued, a place where you are respected, a place where you are appreciated.

Come join our community!

EEO Statement :

As an EEO employer, Santa Fe Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation.

Last updated : 2024-04-28