Overview

Full-time position starting at $87,700 - $100,000/yr (D.O.E) with COMPETITIVE BENEFITS INCLUDE:

• Medical, Dental, Vision, Life Insurance and Long-Term Disability
• Health Savings Account and Flexible Spending Account
• Generous PTO, paid sick time, 15 days of paid vacations, 13 days of paid holidays, plus a personal holiday
• CCS/CHS 403(b) Employee Saving Plan
• Employee assistance program

Payroll and Accounting Manager reports to the Chief Accounting Officer and works with the Payroll Director and Finance Directors. About half time will be spent on payroll duties working with the Payroll Director overseeing payroll process and procedures including taxes, benefits, reporting and compliance items. Serves as the backup systems administrator for all Payroll related and electronic timekeeping systems. The Payroll and Accounting Manager also oversees timely payment of Pension and other payroll-related payables. About half time will be spent overseeing centralized Financial Accounting duties including, Bank Reconciliations, Allocations, Fixed Assets and 1099s.

Responsibilities

Payroll processing

• Oversee payroll related accounting journal entries and inter-company reimbursements (funding and cash requests, wire requests, bank reconciliations, suspect check reports, and quarterly tax reconciliations).
• Work on the Infor implementation team to configure the new payroll and electronic timekeeping, in particular the HCA LTC payroll. The hours for this payroll will come from Santrax, a third-party timekeeping system, to interface with WFM (Infor electronic time-keeping system.
• Be the main processor of the HCA LTC payroll after Infor implementation and parallel payroll tester during implementation.
• Oversee the King County payroll accounting duties and payroll liability reconciliations. – Pre-Infor.
• Run AEH and VRU Payroll Semi-monthly – Pre-Infor.

Payroll processing management

Provide support and backup for the Payroll Director by:

• Working with the Payroll Director, regional payroll teams and Finance Directors, develop and maintain standardized payroll practices.
• Maintain leading edge knowledge of the payroll discipline and maintain expertise for compliance issues and payroll regulatory requirements.
• Under the direction of the Payroll Director, ensure that the calculation of earnings and other payments are timely, accurate and in compliance with Federal and state regulations.
• Working with the Payroll Director, ensure that payroll transactions are properly classified and in compliance with accounting principles and internal/external audit requirements.
• Provide backup support to the system administration duties.

Pension Reporting

• On a monthly basis, pull the Pension (PID) report, verify totals and data with regional payroll managers, and submit to NWPS timely.
• Submit 403(b) reports on a timely basis for AEH and VRU and ensure timely submission of 403(b) reports to NWPS by all regions.

Financial Accounting Centralized Process

Oversee and manage the following centralized Accounting process in Infor.

Bank Reconciliations –

• • Be the subject matter expert in the reconciliation module in Infor.
  • Structure bank reconciliations in Infor.
  • Oversee the completion of bank reconciliations.
  • Provide training for accounting staff performing reconciliations.
  • Other Treasury duties as needed.
  • Prepare King County Bank Reconciliations – pre Infor.

Allocations –

• • Be the subject matter expert in the for the allocations module in Infor.
  • Set up and record necessary allocations in the Infor system for all region.
  • Train all users of the Infor Allocation module.
  • Record monthly allocation entries for King County region – pre Infor.

Fixed Assets –

• • Be the subject matter expert in the for the Fixed asset module in Infor.
  • Setup Fixed Asset structures in Infor and transition current excel schedules into Infor.
  • Review the work of the Senior accountant recording the Fixed assets.
  • Provide back up support for Fixed Asset accounting.
  • Record King County Fixed Assets – pre Infor.

Oversee the 1099 process for all regions –

• • Oversee New Vendor Setup to comply with 1099 IRS regulations.
  • Annually prepare 1099 files and working with the Chief Accounting Officer, file the required 1099s timely.
  • Provide backup support for New Vendor Setup.

Other duties as needed

Qualifications

Minimum Qualifications

• Bachelor’s Degree in Accounting.
• Minimum 3 years of Payroll processing experience.
• Proven ability to find solutions, streamline processes, and improve procedures.
• Ability to work cooperatively with others to achieve group objectives.
• Ability to articulate a written message in a clear and compelling manner.
• Ability to communicate complex information to a diverse audience.
• Ability to address and resolve the contradictory interests or values of multiple parties.
• Ability to facilitate and support the professional growth of others.
• Ability to consistently build long-term relationships based on the delivery of a service.

Preferred Qualifications

• ADP exposure and Payroll system implementation experience preferred.

Note to Internal Candidates: HR reviews internal compensation and determines any increase based on their experience and also agency internal equity factors.

Catholic Community Services and Catholic Housing Services is an Equal Opportunity Employer. Please let us know if you need special accommodations to apply or interview for this position.