Looking rewarding career with a purpose?

Come see why the Cleveland Plain Dealer has named Catholic Charities one of the top workplaces for 10 years in a row.

If you are a compassionate and dedicated Administrative Assistant looking for an opportunity to make a difference in the lives of our clients, we encourage you to apply. Catholic Charities isn’t just an organization that provides help to those in need in our communities—it’s a place where employees are encouraged to live purpose driven lives, professionally and personally. Join our team as we provide help and create hope for those in need.

At Catholic Charities, we serve everyone, regardless of belief or background, and we employ qualified individuals who commit to our mission with the goal of transforming lives for the better. One need not be Catholic to join our workforce nor to access our services.

Benefits:

• Health Insurance starting your first day
• Tuition Reimbursement
• 401k plan including employer match
• Competitive Time Off Benefits
• Career Planning and Development
• And more!

Program Statement:

Provide advance secretarial/ administrative support to one or more operational areas of the systems

Responsibilities:

• Under direction, ensure that the activities of this position and relevant programs are consistent with the mission, vision, and values of Catholic Charities, Diocese of Cleveland.
• Screen telephone calls and visitors, incoming mail, publications and other correspondence, and resolve routine inquiries.
• Type and proofread correspondence, reports, and other communication; compose and type own letters of correspondence as directed.
• Set up and maintain departmental files and records that may contain confidential information. Schedule/set up meetings and appointments; may take and transcribe minutes.
• Process bills for payment; maintain records of receipts. May assist in preparation of annual operating budget.
• Manage multiple assignments to ensure accurate and timely completion.
• Coordinate and administer general business office services and related activities such as mail and messenger, duplicating, fax equipment, telephone, stationery supplies, etc.
• Set up and maintain databases and/or spreadsheets as necessary.
• May assist in the preparation and control of records, statistics, and reports regarding operational areas.
• May serve as administrative liaison with others within and outside Catholic Charities regarding administrative issues related to purchasing, personnel, and operations.
• Utilize word processing equipment and/or PC, photocopier, calculator, FAX, voice mail, telecommunications device for the deaf and others as necessary in the performance of assigned duties.
• Manage and support billing practices utilizing Avatar and Apricot medical record systems.
• Support office needs and building safety practices.
• Perform other duties as assigned and directed.

Requirements:

• Combination of education and experience normally represented by a High School diploma or equivalent plus technical or specialized skills normally associated with a training program beyond high school preferred, with two years related work experience.
• Must have good oral, written, and interpersonal communication skills in order to work with a variety of people both internal and external.
• Must have excellent organizational skills, strong detail orientation, and the ability to maintain confidentiality.
• Must be able to work with a high level of speed and accuracy.
• Must be flexible and willing to be a team player.
• Advanced computer experience necessary, especially Microsoft Office, Windows and database management systems.
• Final applicant is required to be fingerprinted to complete background check. 

Learn More about Catholic Charities and our Programs by visiting:

• Overview | Catholic Charities Diocese of Cleveland (ccdocle.org)
• Service Areas | Catholic Charities Diocese of Cleveland (ccdocle.org)

Catholic Charities is an equal opportunity employer.