Under the supervision of the Vice-President of Strategy and Network Development, the Project Manager is responsible for planning, executing, and overseeing projects from inception to completion with a goal of improving the efficiency and quality of the delivery output for oncology services. This role involves collaborating with cross-functional teams in a matrixed environment, managing change, ensuring compliance with regulatory requirements, if applicable, and delivering projects on time and within budget.

Essential Functions:

• Develops comprehensive project plans, including timelines, budgets, and resource allocation, for all aspects of assigned projects while considering the unique requirements of the practice.
• Establishes, leads, and collaborates with multidisciplinary teams, including both internal and external stakeholders, to ensure effective project execution and communication.
• Ensures projects adhere to healthcare industry standards and regulations, including HIPAA and other relevant compliance requirements.
• Proactively identifies potential project risks, develops mitigation strategies to minimize delays or obstacles, escalates issues to leadership, and implements approved mitigation steps.
• Maintains detailed project documentation, tracks progress in real time, and provides regular reports to leadership and other stakeholders, ensuring transparency and accountability.
• Coordinates meetings, project teams, and work groups.

Secondary Responsibilities:

• Responds to staff questions and concerns in a timely, professional manner.
• Works collaboratively with peers and senior management to ensure business needs are being met.
• Maintains confidentiality of all information; adheres to all HIPAA guidelines/regulations.
• Performs essential job functions safely, consistently, safely and successfully with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Maintains reasonably regular, punctual attendance consistent with the ADA, FMLA, other federal, state, and local standards and company attendance policies and procedures.
• Complies with all personnel, operating, and financial policies and procedures.
• Additional duties to be assigned from time to time.

Supervisory Responsibilities: None

Qualifications:

Education and/or Experience:

• Bachelor’s degree or comparable relevant experience required.
• At least 3 years of experience as project manager including successful project completion, preferably in a healthcare environment.
• Knowledge of healthcare regulations and compliance requirements, particularly HIPAA.
• Excellent time-management, communication, and interpersonal skills, with the ability to effectively collaborate with diverse teams and stakeholders.
• Ability to function in a high-paced environment.
• Problem solver with critical thinking skills who can work independently.
• Empathetic and motivated to improve the patient experience.

Certificates, Licenses, Registrations:

• Project Management Certification (PMP or equivalent i.e. CAPM, APM, MPM, Prince2) is preferred.
• Lean Six Sigma Green Belt certification preferred.

Computer Skills:

To perform this job successfully, an individual should have a strong knowledge of project management software applications, Microsoft Office applications, and the ability to operate basic Internet software. The individual should be able to operate a computer to accurately enter data into a database, search for information, send and receive email and attachments. Must use the internet to access schedules, research insurance information, etc. Work requires extensive work using a computer.

Other Skills and Abilities:

Must be competent in; Time Management, Organization, Attention to Detail, Quality Focus, Professionalism, Productivity, Thoroughness, Coordination, Deadline-Oriented, Internal Communications, and Reporting Skills.

Must have:

• Interpersonal skills to work with end users.
• Experience with HIPAA and other Healthcare standards a plus.
• Excellent oral and written communication skills - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings. Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.
• Ethics - Treats people with respect; Keeps commitments; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Supports affirmative action and respects diversity.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Language Skills:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Reasoning Ability:

Ability to apply common sense understanding to carry out simple one or two step instructions.

Ability to deal with standardized situations with only occasional or no variables.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to stand; walk; sit; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Environmental Exposure: None

Job Description Disclaimer/Acknowledgement

This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification. The duties described are not to be interpreted as being all-inclusive to any specific employee. Management reserves the rights to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this position description changes the at-will employment relationship existing between the company and its employees.

I have reviewed and understand the preceding job functions required of me and I am prepared to meet the requirements of the position:

Employee Name: Date:

Employee Signature:

A copy of this signed job description must be submitted to the HR Department for filing in employee’s personnel file.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Project management: 3 years (Required)

License/Certification:

• PMP (Preferred)

Ability to Relocate:

• West Palm Beach, FL 33401: Relocate before starting work (Required)

Work Location: In person