JOB
Client Services Assistant (Administrative Support Assistant II)
Classificaiton: Administrative Support Assistant II
Department: Financial Aid
Sub-Division: Student Transitions
Salary Range: Classification Range $3,338 - $4,913 per month(Hiring range depending on qualifications, not anticipated to exceed $3,338 - $3,600 per month)
Appointment Type: Ongoing
Time Base: Full Time
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM
About CSUF:
Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving workforce needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive university that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
The Office of Financial Aid is available to remove the cost of barriers that may prevent individuals from pursuing their educational goals. We seek an exceptional individual to join our team as the Client Services Assistant (Administrative Support Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
Under the general supervision of the Associate Director of Financial Aid, the Client Services Assistant (Administrative Support Assistant II) provides client services in the Office of Financial Aid and the Titan One Stop Shop inclusive of in-person and virtual services. The Client Services Assistant (Administrative Support Assistant II) must provide responsive information and quick problem resolution to students and staff contacting the financial aid office and/or the Titan One Stop. The Client Services Assistant reviews incoming documents in detail for accurate completion to ensure that they adhere to federal and institutional documentation requirements for financial aid. This position provides information using a variety of methods, such as in person, via telephone and social media, electronic platforms, and email to students, parents, staff, faculty and the external community regarding financial aid policies and procedures. Additionally, the Client Services Assistant follows established office procedures to ensure the confidentiality of all student records and represents CSUF, the Office of Financial Aid, and Titan One Stop with the highest degree of professionalism and quality service. Escalates service needs as appropriate. Other duties as assigned.
Essential Qualifications:
High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications:
Experience and knowledge in CMS/PeopleSoft. Ability to function effectively as part of a high-performance team to ensure timely delivery of financial aid funds. Ability to independently problem solve, exercise initiative, and propose changes. Previous supervisory or lead experience. Familiarity with electronic imaging equipment and OCR technology. Previous experience in a financial aid office.
Special Working Conditions:
https://nam01.safelinks.protection.outlook.com/?url=http://www.fullerton.edu/titleix/about/notice.php&data=02|01|jestorres@Fullerton.edu|15ed352531714618408508d8485d17bc|82c0b871335f4b5c9ed0a4a23565a79b|0|0|637338911951373901&sdata=xvyd9bV1BBgkL8K3puf0b2bbrfRGvMAbW81ccHB/Mh4=&reserved=0
Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
As of January 1, 2022, the https://calstate.policystat.com/policy/10899725/latest/ prohibits the hiring of employees to perform CSU-related work outside the state of California.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).
Application Deadline: Mar 07, 2024 (9:00 PM)
Apply online at: https://apptrkr.com/5046414
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