Overview

California Closets of Tennessee exists to improve the quality of people's lives by contributing to our community's vitality and enlivening the human experience. For more than four decades, California Closets has been bringing organization and structure to an otherwise disorganized life. We pioneered the industry and have a passion to work with our customers to create unique solutions that balance the need for organization, inspirational esthetic design, and discovering additional space. California Closets sets the standard in the industry for experience, innovation, quality, and customer satisfaction. Our vision is to is to create a business where the employees love and respect each other, enables a lifestyle that allows employees and their families to thrive, allows customers to receive the best product in the industry with a customer experience second to none – all while giving back to the community.

Job Overview

The Office Manager is responsible for clerical tasks to ensure the staff can communicate and work efficiently. Position requires a profound attention to detail and ability to manage multiple suppliers in a fast-paced environment. This role blends administrative, managerial, and organizational skills to ensure the office runs smoothly and effectively. 

Hours : 

• Monday-Friday 40 hours/week; 8:00am – 4:30pm (30-minute lunch) 

Responsibilities : 

• Primary on phones. Answer and route accordingly. 
• Greet and host guests that walk-in.
• Manage invoices and expenses through QuickBooks.
• Audit purchase orders to ensure accuracy.
• Coordinate and manage calendar for scheduled events in the office.
• Process contracts for sold jobs.
• Run daily, weekly, monthly, quarterly reports as needed.
• Manage Google Reviews.
• Prepare office space for all company meetings.
• Manage general email and forward to people as needed. 

• Understand products and assists walk-ins in the design studio. 
• Manage outbound shipping of items. 
• Receive and distribute incoming mail daily. 
• Maintain office space.

• Manage maintenance vendors such as HVAC, pest control, lawncare, office cleaning, etc.
• Create flyers/graphics/PowerPoint for office functions. 

• Managing office supply inventory.
• Other projects or administrative tasks as assigned. 

Qualifications:

• 2 years’ experience as administrative assistant and/or customer service representative, preferably within a luxury brand environment.
• Advanced working knowledge of MS Office, Outlook, PowerPoint, Excel and QuickBooks.
• Strong listening and interpersonal skills.
• Profound attention to detail.
• Excellent time-management, professionalism, and organization.
• Smart, optimistic, and will always “find a way”.
• A growth mindset of continuous improvement.
• A proven passion for excellence.

Benefits :

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• 401(k)
• 401(k) matching
• Emergency Savings account
• Employee discount
• Paid time off