BUG-A-SALT, a growing start-up manufacturing a unique, patented insect eradication device seeks a full-time Office Manager.

Do you have an excellent sense of humor? You will need one to work here! We have the silliest, most fun product (maybe in the world). Do you thrive on developing better systems and process for an organization? Do you enjoy learning new things and problem solving? If the answer is yes, then organizing our office plus two warehouses (at different locations) could be a great position for you.

This position will report into the VP, Operations and VP, Finance with a dotted line to C-Suite executives to help us create an organized, safe, and productive work environment for our growing team. The ideal candidate is an organized, detail-oriented individual, who can manage multiple projects at once in a fast-paced environment. In addition, the person in this role should feel comfortable and happy around frequent exposure to things such as maintenance crews, security systems, safety documentation, creation/updating process/onboarding documents, and auditing of process.

Successful candidates must be able to organize efficiently, communicate effectively (verbally and through email), and be willing to take direction from the C-suite team (as we all pitch in here to help run things smoothly). In addition, this role will also be Santa Monica office based, meaning you will be required to work on location 5 days per week Monday – Friday. Applicants must be able to lift 30-pound boxes and be comfortable in a dog friendly office. Pay for this position will be commensurate with experience. Our company is modeled to reward employees who prove themselves to be hard working and dedicated. After a trial period, team members qualify for health/dental insurance, paid vacation, and retirement plan/profit sharing benefits.

The ideal candidate is confident, discreet (when necessary), patient, maintains sound judgment, and reasoning abilities. The wide range of tasks and unpredictable nature of the work also requires a nimble professional with a can-do attitude.

Duties and Responsibilities:

- Support a positive and safe work environment for our staff, including organizing team activities, while contributing to the training and onboarding of junior staff members/interns.

- Monitor daily reporting from hourly staff/junior managers to help identify scenarios where office administration can be improved upon.

- Manage office moves and propose creative ideas to improve office organization and logistics.

- Maintain and oversee the teams in charge of the general upkeep of the premises, including the kitchen and common areas.

- Support in the execution of company’s wellness efforts (make sure healthy snacks are stocked and immunity boosting vitamins are available etc.).

- Liaise with outsourced IT consulting firm, supporting the team to ensure we have proper equipment and access to supplies.

- Maintain inventory of supplies and computer equipment.

- Assist VP, Operations and wholesale team with logistics and reservations for trade conventions, such as booking airline and hotel, and trade show product delivery and confirmation.

- Serve as liaison to vendors such as janitorial services, ADT security, water filtration etc.

- Conduct maintenance and safety checks at our facilities (Gardena, Santa Monica, & Mid-City).

- Communicate with relevant personnel for troubleshooting more complex issues such as staffing locations for deliveries during the holidays.

- Ensure workstations are setup and proper equipment is provided for new hires.

- Provide general support to visitors and the scheduling of company-wide meetings.

- Answer/return general inquiry phone calls, collect mail/receive packages, and manage/purchase office supplies/equipment.

- Onboard new employees and ensure handbook/process documents (such as opening and closing instructions for our three facilities) are accurate, updated, and focused on safety.

- Support senior management team in facilitation of HR administration (such as fill out paperwork for someone when their potential landlord needs income and employment verification).

- Carry out administrative duties such as filing, invoicing, copying, binding, scanning, etc. (as needed but not the focus of this role).

- Accomplish accounting and organizational mission by completing related tasks as needed (for example if we get a huge rush of wholesale orders pitch in to help out invoicing if we can’t find a qualified temp worker).

- The ability to joke and laugh if/when things go sideways (as they will from time to time).

- And any other tasks or projects as may be required by Employer.

Qualifications:

· Sense of humor/don’t take yourself or life too seriously.

· Bachelor's degree and/or 5 years plus of experience in a management role.

· Excited to be driving to work at a dog friendly office in Santa Monica on a daily basis.

· You have experience hiring folks/managing people on your resume (maybe you worked as a restaurant or retail store manager if you have not worked as an actual office manager before).

· Comfortable working at a small, but growing business, where everyone is OK rolling up their sleeves and getting their hands dirty.

· Comfortable collaborating with others in a relaxed office environment where work (and teamwork!) come first.

· Must be able to type 40 words per minute and be proficient in Microsoft Outlook, Word, and Excel.

· Able to pass background check with clean driving record and transportation (must own car as you will need to be driving to all locations on an as needed basis, mileage will be reimbursed).

· Excellent verbal and written communication skills.

· Self-motivated and able to work independently as well as on a team.

Skills & Proficiencies: Leadership, Conflict Management, Negotiation, Organization, Decision-Making, Dependable, Deadline-Oriented, Planning and Organizing, Teamwork, Adaptability, Stress Tolerance, Reporting Skills, Data Processing Skills, Critical Thinking and Problem-Solving Skills, Communication Skills.

Job Type: Full-time, salaried position, Monday to Friday 9-5

Benefits:

• Insurance coverage that includes medical, dental, vision, disability, and life.

• Paid holidays and generous paid time off. One three-day weekend a month (or more). • Roughly two weeks, extra/free holiday time during Christmas/End of the Year.

• $10 stipend for lunch (every day you come to the office to work).

• Stipends to help cover your phone bill, gym membership, and supplements like vitamins.

• 401(k) retirement plan with an annual employer contribution. After two years, you will qualify for our pension plan/profit sharing.

· Additional opportunities for performance bonuses especially if you are funny.

Job Type: Full-time

Pay: $30.00 - $45.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Office Manager/Admin: 5 years (Required)

Ability to Commute:

• Santa Monica, CA 90405 (Required)

Work Location: In person