Job Title: Receptionist/Administrative Assistant.
FLSA Status: Full Time Non-Exempt.
Summary of Job: The Receptionist/Administrative Assistant is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.
Division: Early Childhood
Reporting Relationships: The Receptionist/Administrative Assistant reports to the Director of Early Childhood
Other Key Relationships: The Receptionist/Administrative Assistant will interact and develop relationships with Brown Christian Academy Staff, partners, parents, community partners, volunteers, and other community early childhood program peers.

Essential Job Functions: Maintain office services.
Main Activities:
Maintain a respectful, safe, and caring office environment.
Perform general office tasks such as receiving/distributing mail and making copies.
Answer phone, greet visitors and direct the flow of activity.
Organize office operations and procedures.
Control correspondences.
Prepare supply requisitions.
Liaise with other agencies, organizations and groups.
Maintain office equipment.

Maintain office records.
Main Activities:
Ensure filing systems are maintained and up to date.
Define procedures for record retention.
Ensure protection and security of files and records.
Ensure effective transfer of files and records.
Transfer and dispose records according to retention schedules and policies.

Maintain office efficiency
Main Activities:
Plan and implement office systems, layout, and equipment procurement.
Maintain and replenish inventory.
Check stock to determine inventory levels.
Anticipate needed supplies.
Verify receipt of supply.
Data Tracking
Main Activities
Assist in the collection, organization and reporting of data including
enrollment forms, attendance, and assessment of children.
Produce reports for external/internal purposes such as program and staff
management and to enhance child’s outcome or site’s quality improvement plan.

Provide support to BCA’s Director and Head of School
Main Activities:
Coordinate all logistical needs of meetings such as meeting notices/reminder,
meeting space; food, sending materials out and printed meeting materials.
Ensure all printed materials are prepared a minimum of 3 days prior to meeting
Perform other duties as assigned and not limited to assisting in the classroom as needed.

Essential Job Competencies:
Culturally Competence - The ability to understand, communicate with, and effectively.
interact with people across cultures.
Flexibility/Resilience – The ability to adjust to and thrive in a complex and changing.
environment; handles setbacks and failures with professionalism and candor; effectively.
and appropriately responds in the face of adversity or conflict.
Ability to Multi-Task – The ability to handle multiple tasks and assignments; prioritizes.
more important tasks while maintaining a good handle on others; reports in a timely manner any barriers to task completion level ample opportunities for supervisor to adjust deadliness.

Results-Oriented Thinking and Behavior – A genuine concern for effectiveness. Possesses the desire to get the job done with excellence; mentally is focused on getting the best results for actions taken; does not settle of mediocrity.
Knowledge’s, Skills, And Abilities
Knowledge and experience in providing administrative support in public or non-profit program.
Knowledge of complex helping systems, professions, and organizations and how they affect children and family welfare, and the multiple uses of such systems, professions, and organizations to deliver services.
Knowledge of safety regulations, practices, and procedures.
Ability to work well with others in a team approach.
Skill in the use of automation software and related equipment.
Ability to communicate effectively, both orally and in writing.

Preferred Education and Experience:
Associate degree preferred.
Two to three years’ work experience providing administrative support for office setting.
Additional requirements of the position:
Position is identified as having regular contact with children in accordance with public law; therefore, a criminal background check must be completed.
Walking, standing, bending, and carrying of small and light objects.